Provision of Relocation, Move Support, Warehousing and Distribution Services for the European Union Agency for Asylum (EUAA) premises in Malta Lot1: Relocation and Move Support Services Malta Lot2: Warehousing and Distribution Services Malt

The European Union Agency for Asylum in Malta seeks to contract comprehensive relocation, move support, warehousing and distribution services to facilitate its internal operational and logistical needs. The procurement is divided into two independent lots: the first concerns relocation and move support services – including the provision of packaging materials, dismantling and reassembly of furniture and equipment, and the deployment of qualified personnel such as Move Managers and porters. The second lot covers warehousing and distribution functions, encompassing secure storage of palletised and non‑palletised goods, detailed inbound handling operations, outbound picking, packing, reconfiguration, loading, and dedicated transport services, including after‑hours movements where necessary.

The Agency requires that these services be delivered with high flexibility, allowing rapid responses to ad‑hoc requests and fluctuating volumes, while maintaining strict compliance with health, safety and environmental standards. In terms of relocation work, the provider must supply suitable vehicles and handling equipment for operations of varying scales, and is expected to sustain an efficient move support workflow across all Agency premises. For warehousing, the contractor must ensure secure storage conditions, accurate palletisation and labelling, and coordinated handling of both inbound and outbound logistics.

All services must meet stipulated environmental performance requirements, employ qualified personnel, and maintain secure storage and reliable transport solutions to safeguard EUAA assets and sustain operational continuity.

The European Union Agency for Asylum (EUAA) requires the provision of Relocation and Move Support Services (Lot 1) and Warehousing and Distribution Services (Lot 2) in Malta as described in Part 2 – Technical Specifications. The services are necessary to support the Agency’s operational, administrative and logistical activities, including internal relocations within EUAA premises and relocations between different EUAA premises in Malta., the handling and transport of furniture, office equipment, archives and other assets, as well as the storage and distribution of palletised and non-palletised goods. The procurement has been structured into two Lots in order to ensure that relocation and move support services, and warehousing and distribution services, can be managed independently while remaining under the same procurement procedure. Under Lot 1, the required services include, inter alia: • Supply of packaging materials and crate rental/delivery services, with due regard to environmental performance requirements • Organisation, coordination and execution of relocation and move support activities, including dismantling and reassembly of furniture and equipment • Provision of qualified personnel (e.g. Move Manager, Foreman, porters and specialised staff), including, where requested, permanent porter services during EUAA working hours • Provision of appropriate vehicles and handling equipment suitable for small, medium and large-scale relocation operations Under Lot 2, the services include: • Secure storage of palletised and non-palletised goods, calculated in accordance with the Financial Tender Form • Inbound handling operations (receiving, unloading, palletisation, labelling, inspection and placement into storage) • Outbound handling operations (picking, packing, reconfiguration and loading) • Transportation services for inbound and outbound movements, including dedicated vehicles and after-hours transport, where required Given the dynamic and occasionally urgent nature of EUAA’s operations, the Agency must ensure access to reliable, flexible and professional service providers capable of responding to ad-hoc requests, short notice operations and fluctuating volumes. The availability of these services is essential to guarantee business continuity, safeguard EUAA assets, ensure compliance with health and safety and environmental requirements, and maintain operational efficiency across all EUAA premises in Malta.
Additional information: In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Place of performance: Please consult the procurement documents.

Lot: LOT-0001
Title: Lot 1 Malta Relocation and Move Support Services

Lot: LOT-0002
Title: Lot 2 Malta Warehousing and Distribution Services