BS-004-2026 PROCUREMENT OF CONSULTANCY SERVICES FOR THE BUILDING ASSESSMENT, BUILDING AS-BUILT ARCHITECTURAL AND ENGINEERING PLANS WITH BUILDING PERMIT ACQUISITION FOR NIA BUILDINGS A, B and ICC BUILD

The National Irrigation Administration (NIA) seeks consultancy services to conduct a comprehensive building assessment for its facilities, specifically Buildings A, B and the ICC Building. The selected consultant will develop accurate as‑built architectural and engineering plans that document the current state of each structure, and will manage the acquisition of the necessary building permits to validate those plans. The focus is on ensuring that every detail of the physical condition, layout and structural features of the buildings is captured, updated, and documented to support future operations, maintenance, and potential upgrades.

The assignment covers the entire cycle from assessment to permit issuance, requiring the consultant to produce detailed drawings, analyze compliance with existing zoning and safety regulations, and coordinate with local authorities to obtain the official building permits. The deliverables must be produced within 180 calendar days, with an additional 90 days if code non‑compliance is found and remedial actions are required. All work must adhere to the most recent building codes and engineering standards applicable to the NIA’s infrastructure.

1. The National Irrigation Administration (NIA) through its respective Corporate Operating Budget for CY 2026 intends to apply the sum of Forty Nine Million Five Hundred Thousand Pesos Only (PHP 49,500,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of Consultancy Services for the Building Assessment, Building As-Built Architectural and Engineering Plans with Building Permit Acquisition for NIA Buildings A, B and ICC Building with REI No. BS-004-2026:

2. The NIA now calls for the submission of short-listing documents for the mentioned project. Short-listing documents of interested consultants must be duly received by the Bids and Awards Committee - B (BAC-B) Secretariat on or before June 1, 2026, 1:30PM at the BAC-B Secretariat Office, Ground Floor, Building A, NIA Complex, EDSA, Diliman, Quezon City Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion.

The schedule of the bidding activities is as follows:

Bidding Activity Date, Time and Venue
Advertisement/ Posting of Invitation to Submit Expression of Interest Starting May 21, 2026
Deadline for Submission of Expression of Interest and Eligibility Documents June 1, 2026, 1:30PM
Opening of Eligibility Documents June 1, 2026, 2:00PM
Eligibility Check and Shortlisting June 9, 2026
Pre-Bid Conference June 23, 2026, 2:00PM

Bidding Activity Date, Time and Venue
Submission of Bids July 7, 2026, 1:30PM
Opening of Sealed Bids (Technical Proposal) July 7, 2026, 2:00PM
Opening of Sealed Bids (Financial Proposal) TBA


3. Interested bidders may obtain further information from the BAC-B Secretariat and inspect the Bidding Documents at the address given below during Mondays to Thursdays, 8:00 a.m. to 5:00 p.m.:
BAC-B Secretariat Office, Ground Floor, Building A, NIA Complex, EDSA, Diliman, Quezon City
4. A complete set of Bidding Documents may be acquired by interested Bidders starting May 21, 2026 until July 7, 2026 and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Twenty-Five Thousand Pesos (PHP25,000.00).

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
5. The BAC-B shall draw up the short list of consultants from those who have submitted Expression of Interest, including the eligibility documents, and have been determined as eligible in accordance with the provisions of Republic Act (RA) No. 12009, otherwise known as the “New Government Procurement Act”, and its Implementing Rules and Regulations (IRR). The short-list shall consist of three (3) prospective bidders; in case of one (1) or less than the required number apply for eligibility and short-listing, pass the eligibility check, and/or the minimum score required in the short-listing, the BAC shall consider the same who will be entitled to submit bids manually. The criteria and rating system for short-listing are:

CRITERIA TOTAL POINTS MINIMUM SCORE REQUIRED FOR EACH CRITERION
Related experience and qualifications of personnel 50 30
Applicable experience of the consulting Firm 30 18
Current workload relative to capacity 20 12
TOTAL 100 60

6. Bidding will be conducted through competitive selection using non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of RA No. 12009.
Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.
7. The Procuring Entity shall evaluate bids to determine the Highest Rated Bid using the Quality-Cost Based Evaluation (QCBE) procedure. The Procuring Entity shall indicate the weights to be allocated for the Technical and Financial Proposals. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders.

8. Short-Listing Documents must be received by the Procuring Entity’s BAC at the address indicated in the Request for Expression of Interest or through online submission on or before the date and time indicated in the SDS.
9. The contract shall be completed within One Hundred Eighty (180) calendar days for the As built plans and additional Ninety (90) calendar days if found to be non-compliant with the latest codes and standards, excluding the processing period and approval of necessary building permits upon issuance and receipt of Notice to Proceed.

10. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16.

11. The certification as to the current workload relative to capacity shall be made in accordance with the Instructions to Bidders in relation to TPF 5 therein.
12. The NIA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of RA No. 12009 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
13. For further information, please refer to:

MS. ELAINE P. VILLANUEVA-DIESTA
National Irrigation Administration
The Head, BAC-B Secretariat
Office of the BAC-B Secretariat
Email address: bac-b@nia.gov.ph
Ground Floor, Building A, NIA Complex,
EDSA, Diliman, Quezon City
Tel. No. 8929-6071 loc. 115
Pre-bid Conference
Date : 23/06/2026
Time : 2:00 PM
Venue : Classroom A, 3rd Floor, DCIEC Building, NIA Complex, EDSA, Diliman, Quezon City
Reference Number: 13004014
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Consulting Services
Category: Consulting Services
Bid Supplements: 0
Document Request List: 18