ITB FOR THE PROCUREMENT OF ALL-IN-ONE CONTINUOUS PRINTER FOR THE PAO CENTRAL OFFICE FOR CY 2026

The Public Attorney’s Office – Central Office is issuing an invitation to bid for the acquisition of 175 units of all‑in‑one continuous printers to be delivered in a staggered schedule over the course of the 2026 calendar year: 60 units within thirty days, another 60 within forty‑five days, and the remaining 55 within sixty days after the notice to proceed. The printers are intended for use at the PAO Central Office in Metro Manila and must be capable of high‑resolution monochrome printing (at least 4,800 × 1,200 dpi) with a draft speed of 30 ppm black (15 ppm color), flatbed CIS scanning at 1,200 × 2,400 dpi with PDF, PNG, JPG, BMP and TIFF output, and A4/Letter/Legal copying at 600 × 600 dpi with an automatic document feeder. They must accommodate a minimum input tray of 100 sheets and an output tray of 30 sheets, offer USB interface compatibility with Windows 10 or later and Mac OS X 10.6.8 or later, and use AC 220–240 V power with refillable continuous‑ink tank consumables supplied with starter bottles, a USB cable, power cord, user manual and installation drivers. Each unit is required to carry a two‑year warranty covering parts, labor and onsite technical support, and defective units or parts may be shipped at the bidder’s expense.

The procurement mandates that bidders submit detailed technical brochures, manufacturer or authorized dealer certifications, and proof of experience with at least five years of similar contracts, while strictly adhering to delivery, warranty and liquidated‑damages provisions. Only Filipino‑citizen, partnership or corporate bidders with a majority Philippine ownership are eligible to participate.

All units must meet a printing resolution of 4,800 × 1,200 dpi or higher, a draft speed of 30 ppm black, scanning resolution of 1,200 × 2,400 dpi CIS, continuous‑ink refillable tanks, USB connectivity, Windows 10 or later/MacOS X 10.6.8 or later compatibility, and a two‑year warranty.

Invitation to Bid for
Procurement of All-in-One Continuous Printer
for the Public Attorney’s Office – Central Office for C.Y. 2026
(Purchase Request No. 474-05-2026)

1)The Public Attorney’s Office – Central Office, through the General Appropriations Act for F.Y. 2026[ Approved Budget for the Contract (ABC) refers to the budget for the contract duly approved by the Head of the Procuring Entity (HoPE), within the authorized amount in the General Appropriations Act (GAA), continuing, and automatic appropriations, or other authorized source of funds, in the case of National Government Agencies (NGAs); the corporate operating budget approved by the governing Boards, pursuant to Executive Order (EO) No. 518, s. 1979, entitled “Establishing a Procedure for the Preparation and Approval of the Operating Budgets of Government Owned or Controlled Corporations, in the case of GOCCs, GFIs, and RA No. 8292, or the “Higher Education Modernization Act of 1997”, in the case of SUCs; and the budget for the contract approved by the Sanggunian through an appropriation ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Contractual Authority (MYCA) or an equivalent document is required, the ABC shall be the total project cost reflected in the MYCA or equivalent document (Section 5(a), RA No. 12009); ] intends to apply the sum of TWO MILLION SIX HUNDRED TWENTY-FIVE THOUSAND PESOS (Php 2,625,000.00), inclusive of all taxes applicable and bank and government charges payable, being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of All-in-One Continuous Printer, as specified under Purchase Request No. 474-05-2026. Bids received in excess of the ABC shall be automatically rejected at bid opening.

ONE HUNDRED SEVENTY-FIVE (175) UNITS
OF ALL-IN-ONE CONTINUOUS PRINTERS

Mode of Delivery:
Staggered Delivery
QUANTITY ITEM DESCRIPTION DELIVERY SCHEDULE
(After issuance of Notice to Proceed)
175
UNITS I.Printer Type: Print, Scan and Copy
A.Printing
●Printing Resolution: 4,800 x 1,200 dpi or higher
●Print Speed Draft: 30 ppm or higher (Black) / 15 ppm or higher (Color)
B.Scanning
●Scanner Type: Flatbed
●Sensor Type: Contact Image Sensor (CIS)
●Optical Resolution: 1,200 x 2,400 dpi or higher
●Output Format: PDF, PNG, JPG, BMP, TIFF
C.Copying
●Copy Size: A4, Letter, Legal, or Larger
●Automatic Document Feeder: Yes
●Copy Resolution (Max.): 600 x 600 dpi or higher

II.Paper Handling:
●Input Capacity: At least 100 sheets
●Output Capacity: at least 30 sheets
●Paper Size: A4, Letter, Legal, or Larger

III.Connectivity and Software:
●Interface: USB
●Operating System Compatibility: Windows 10 or later / MacOS X 10.6.8 or later

IV.Power and Ink Yield:
●Rated Voltage: AC 220-240V
●Consumables: Refillable Ink Bottles (Continuous Ink Tank System)
●With Starter Ink Bottles, USB Cable, Power Cord, User Manual, and Installation Drivers


Requirements:
1.The Bidder must submit a copy of brochure/ technical data sheet and/or equivalent document of the product being offered showing compliance with the technical specifications.
2.Manufacturer/Authorized Dealer Certification and/or equivalent document authorizing the Bidder to distribute, sell, and support their hardware must be submitted.
3.Certification of Bidder issued by its authorized representative/official, identifying whether it is a manufacturer/ supplier/ reseller/ distributor of the subject of procurement may be submitted.
4.The units shall have a 2-year warranty on parts, labor and office/onsite technical support with certification from the manufacturer. Shipping of defective units and/or parts shall be at the Bidder’s expense.
(60 Units)
30 calendar days

(60 Units)
45 calendar days

(55 Units)
60 calendar days


*For strict compliance.

Subject to the rules on Liquidated damages


2)The Public Attorney’s Office – Central Office now invites bids for Procurement of All-in-One Continuous Printers under Purchase Request No. 474-05-2026[ A brief description of the type(s) of Goods should be provided, including quantities, location of project, and other information necessary to enable potential Bidders to decide whether or not to respond to the invitation.] using the Lowest Calculated Responsive Bid (LCRB). Bidders should have completed, at least five (5) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3)Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.

i)Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4)Interested Bidders may obtain further information from Public Attorney’s Office – Central Office and inspect the Bidding Documents at the address given below from 8:00am to 5:00pm.

5)A complete set of Bidding Documents may be acquired by interested Bidders 19 June 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of (Five Thousand Pesos Php 5,000.00).

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

6)The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 30 June 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through video conferencing via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025, which shall be open to prospective Bidders.

7)Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 10:00am Tuesday 21 July 2026 Late bids shall not be accepted.

8)All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.

9)Bid opening shall be on 10:30am Tuesday 21 July 2026 at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.

10)Submitted Bids must be properly sealed. Contents must be properly labeled and identifiable.

11)The Public Attorney’s Office – Central Office reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70[ Reservation Clause ] of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.

12)For further information, please refer to:

ATTY. MIGUEL NARCISO A. ILAGAN
PBAC, Head Secretariat

ENGR. ANGELA MARAMAG-PRADO
PBAC, Secretariat Member

Public Attorney’s Office
DOJ Agencies Building, NIA Road corner East Avenue, Diliman, Quezon City
Telephone number 929-94-36 locals 121, 122, & 131

13)You may visit the following websites:
For downloading of Bidding Documents: PAO Website: pao.gov.ph

APPROVED, this 16th day of June 2026 at the Public Attorney’s Office (PAO) Central Office, 5th Floor DOJ Agencies Building, NIA Road corner East Avenue, Diliman, (1104) Quezon City, Philippines

(Original Signed)
ATTY. JAN STEVEN S. DUNUAN
Chairperson, PBAC
Public Attorney V
Regional Public Attorney
PAO-Region III

(Original Signed)
ATTY. RONALD R. MACOROL
Public Attorney IV
Member, PBAC
Officer-In-Charge
Special Appealed Cases Unit

(Original Signed)
ATTY. RONALD JEROME P. NIEVES
Vice-Chairperson, PBAC
Public Attorney IV
Officer-In-Charge
Legal Research Service

(Original Signed)
MR. NELSON G. ACEVEDO
Supervising Administrative Officer
Head, Personnel Section
PAO-Administrative Service







Copy Furnished:
DR. PERSIDA V. RUEDA-ACOSTA, DSD Head of the Procuring Entity (HOPE)
Pre-bid Conference
Date : 30/06/2026
Time : 1:00 AM
Venue : 6)The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 30 June 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through
Reference Number: 13063098
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Information Technology
Bid Supplements: 0
Document Request List: 9