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ITB FOR THE PROCUREMENT OF DESKTOP COMPUTERS FOR THE PAO CO FOR CY 2026
Country:
PhilippinesSector:
Office and computing machinery, equipment and supplies except furniture and software packagesDeadline:
21 Jul 2026AI Summary
The Public Attorney’s Office – Central Office has issued an invitation to bid for the procurement of one hundred seventy‑five (175) desktop computers to supply its information technology infrastructure for the calendar year 2026. The devices will be delivered in staggered tranches—sixty units to the central office within sixty days, another sixty within sixty calendar days, and the remaining fifty‑five in seventy‑five days—for use in the department’s administrative and litigation support functions. All equipment must meet contemporary performance benchmarks and provide a secure, reliable computing environment for the Office’s personnel.
The required desktop platforms shall feature an Intel Core™ i5‑13400 or newer processor, a minimum of 16 GB DDR5 memory, and at least 512 GB SSD storage with optional 1 TB HDD, combined with integrated or dedicated graphics capable of two GB or better. The system must run Windows 11 Pro 64‑bit, fully factory‑installed with a BIOS‑embedded product key, and incorporate Gigabit Ethernet and 802.11ac (or higher) wireless LAN with Bluetooth. Connectivity must include a USB‑C 3.2 port, six USB 2.0/3.2 ports, an HDMI 2.1 output, a DisplayPort 1.4, VGA, RJ‑45 Ethernet, and 3.5‑mm audio jacks. Each computer will have a 21.5 inch, 1920 × 1080 FHD IPS display, 75 Hz refresh rate, anti‑glare coating, and 8‑bit depth, supplied with a USB optical mouse, mouse pad, full‑size USB keyboard with numeric keypad, operation manuals, warranty documentation, and a three‑year parts and labor guarantee with a 15‑day replacement window.
The bidders must be manufacturers or authorized distributors with at least ten years of continuous marketing in the Philippines, a local office and parts depot, active retail presence, and authorized service provision across Luzon, Visayas, and Mindanao. Compliance proofs—including brand certification, technical datasheets, and proof of authorized service centers—are mandatory. All units must obtain ENERGY STAR 8.0, EPEAT™ Registration, RoHS, and TCO Certification either for the complete system or its individual components as a single short sentence at the end.
The required desktop platforms shall feature an Intel Core™ i5‑13400 or newer processor, a minimum of 16 GB DDR5 memory, and at least 512 GB SSD storage with optional 1 TB HDD, combined with integrated or dedicated graphics capable of two GB or better. The system must run Windows 11 Pro 64‑bit, fully factory‑installed with a BIOS‑embedded product key, and incorporate Gigabit Ethernet and 802.11ac (or higher) wireless LAN with Bluetooth. Connectivity must include a USB‑C 3.2 port, six USB 2.0/3.2 ports, an HDMI 2.1 output, a DisplayPort 1.4, VGA, RJ‑45 Ethernet, and 3.5‑mm audio jacks. Each computer will have a 21.5 inch, 1920 × 1080 FHD IPS display, 75 Hz refresh rate, anti‑glare coating, and 8‑bit depth, supplied with a USB optical mouse, mouse pad, full‑size USB keyboard with numeric keypad, operation manuals, warranty documentation, and a three‑year parts and labor guarantee with a 15‑day replacement window.
The bidders must be manufacturers or authorized distributors with at least ten years of continuous marketing in the Philippines, a local office and parts depot, active retail presence, and authorized service provision across Luzon, Visayas, and Mindanao. Compliance proofs—including brand certification, technical datasheets, and proof of authorized service centers—are mandatory. All units must obtain ENERGY STAR 8.0, EPEAT™ Registration, RoHS, and TCO Certification either for the complete system or its individual components as a single short sentence at the end.
Description
Invitation to Bid for
Procurement of Desktop Computers
for the Public Attorney’s Office – Central Office for C.Y. 2026
(Purchase Request No. 445-05-2026)
1)The Public Attorney’s Office – Central Office, through the General Appropriations Act for F.Y. 2026[ Approved Budget for the Contract (ABC) refers to the budget for the contract duly approved by the Head of the Procuring Entity (HoPE), within the authorized amount in the General Appropriations Act (GAA), continuing, and automatic appropriations, or other authorized source of funds, in the case of National Government Agencies (NGAs); the corporate operating budget approved by the governing Boards, pursuant to Executive Order (EO) No. 518, s. 1979, entitled “Establishing a Procedure for the Preparation and Approval of the Operating Budgets of Government Owned or Controlled Corporations, in the case of GOCCs, GFIs, and RA No. 8292, or the “Higher Education Modernization Act of 1997”, in the case of SUCs; and the budget for the contract approved by the Sanggunian through an appropriation ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Contractual Authority (MYCA) or an equivalent document is required, the ABC shall be the total project cost reflected in the MYCA or equivalent document (Section 5(a), RA No. 12009); ] intends to apply the sum of EIGHT MILLION SIX HUNDRED SIXTY-TWO THOUSAND FIVE HUNDRED PESOS (Php 8,662,500.00), inclusive of all taxes applicable and bank and government charges payable, being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Desktop Computers, as specified under Purchase Request No. 445-05-2026. Bids received in excess of the ABC shall be automatically rejected at bid opening.
ONE HUNDRED SEVENTY-FIVE (175) UNITS
OF DESKTOP COMPUTERS
Mode of Delivery:
Staggered Delivery
Payment terms:
Immediately after the issuance of inspection and acceptance report
for the complete delivery of goods
QUANTITY ITEM DESCRIPTION DELIVERY SCHEDULE
(After issuance of Notice to Proceed)
175
UNITS Core Components:
●Processor: Intel Core™ i5-13400, 13th generation or higher
●Memory: 16GB DDR5 or higher
●Storage: at least 512GB SSD and/or 1TB HDD, or higher
●Graphics Card (GPU): Integrated or Dedicated Graphics up to 2GB or higher
○CPU Certifications (All of the following certifications or their equivalent):
■ENERGY STAR® 8.0
■EPEAT™ Registered
■RoHS compliant
■TCO Certified
Display and Accessories:
●Display Screen: 21.5" FHD (1920x1080) IPS display, Anti-glare 16:9 75Hz refresh rate sRGB, 8-bit or higher
○Display Certifications (All of the following certifications or their equivalent):
■ENERGY STAR® Certified
■EPEAT™ Registered
■EU Energy Label (E-class)
■TCO Certified
●Pointing Device: USB Optical Mouse bundled with mouse pad
●Input Device: USB Standard Keyboard, full-sized with numeric keypad
Software and Connectivity:
●Operating System: Windows 11 Pro 64-bit.
○The operating system shall be factory installed of the brand being offered and product key must be embedded in the bios with certification from the desktop manufacturer.
●Network Interface: Gigabit Ethernet10/100/1000 Wireless LAN 802.11 AC + Bluetooth or higher
●I/O (Minimum):
○1 x USB-C® 3.2
○6 x USB 2.0 and 3.2
○1 x HDMI® 2.1 TMDS
○1 x DisplayPort™ 1.4
○1 x VGA
○1 x Ethernet (RJ-45)
○Audio jacks (3.5mm)
●Warranty: At least three (3) years on parts and labor. Defective units must be replaced within 15 calendar days from notice.
●Documentation: Operation Manuals, Warranty, License Agreement.
To protect from unreliable and unproven products the following are required:
1.Manufacturer’s Certification that the proposed brand is Sold and Marketed continuously in the Philippines for the last ten (10) years.
2.Distributor/ Manufacturer must have an office and local parts center/depot in the Philippines.
3.The Bidder must submit a copy of brochure/ technical data sheet and/or equivalent document of the product being offered showing compliance with the technical specifications.
4.The Bidder shall also be an authorized service provider of the brand being offered.
5.The Bidder must have a physical store of the brand being offered, ie. a physical commercial establishment, such as a retail store, by which sales are carried out within actual premises of a real estate property owned or leased by the bidder, it being specified that e-Commerce-related sales should not be considered as physical store solely by virtue of a physical pick-up or delivery involving a physical establishment. This may be proved by photos, permits, sales reports, and other documents that may establish the existence of a physical store.
6.List of Authorized Service/ Support Centers in Luzon,Visayas and Mindanao.
●Delivery Location: PAO Central Office, DOJ Agencies Bldg., NIA Road, Diliman, Quezon City (60 Units)
45 calendar days
(60 Units)
60 calendar days
(55 Units)
75 calendar days
*For strict compliance.
Subject to the rules on Liquidated damages
2)The Public Attorney’s Office – Central Office now invites bids for Procurement of Desktop Computers under Purchase Request No. 445-05-2026[ A brief description of the type(s) of Goods should be provided, including quantities, location of project, and other information necessary to enable potential Bidders to decide whether or not to respond to the invitation.] using the Lowest Calculated Responsive Bid (LCRB). Bidders should have completed, at least five (5) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3)Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
i)Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4)Interested Bidders may obtain further information from Public Attorney’s Office – Central Office and inspect the Bidding Documents at the address given below from 8:00am to 5:00pm.
5)A complete set of Bidding Documents may be acquired by interested Bidders 19 June 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of (Ten Thousand Pesos Php 10,000.00).
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6)The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 30 June 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through video conferencing via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025, which shall be open to prospective Bidders.
7)Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 10:00am Tuesday 21 July 2026 Late bids shall not be accepted.
8)All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9)Bid opening shall be on 10:30am Tuesday 21 July 2026 at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
10)Submitted Bids must be properly sealed. Contents must be properly labeled and identifiable.
11)The Public Attorney’s Office – Central Office reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70[ Reservation Clause ] of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
12)For further information, please refer to:
ATTY. MIGUEL NARCISO A. ILAGAN
PBAC, Head Secretariat
ENGR. ANGELA MARAMAG-PRADO
PBAC, Secretariat Member
Public Attorney’s Office
DOJ Agencies Building, NIA Road corner East Avenue, Diliman, Quezon City
Telephone number 929-94-36 locals 121, 122, & 131
13)You may visit the following websites:
For downloading of Bidding Documents: PAO Website: pao.gov.ph
APPROVED, this 16th day of June 2026 at the Public Attorney’s Office (PAO) Central Office, 5th Floor DOJ Agencies Building, NIA Road corner East Avenue, Diliman, (1104) Quezon City, Philippines
(Original Signed)
ATTY. JAN STEVEN S. DUNUAN
Chairperson, PBAC
Public Attorney V
Regional Public Attorney
PAO-Region III
(Original Signed)
ATTY. RONALD R. MACOROL
Public Attorney IV
Member, PBAC
Officer-In-Charge
Special Appealed Cases Unit
(Original Signed)
ATTY. RONALD JEROME P. NIEVES
Vice-Chairperson, PBAC
Public Attorney IV
Officer-In-Charge
Legal Research Service
(Original Signed)
MR. NELSON G. ACEVEDO
Supervising Administrative Officer
Head, Personnel Section
PAO-Administrative Service
Copy Furnished:
DR. PERSIDA V. RUEDA-ACOSTA, DSD Head of the Procuring Entity (HOPE)
Pre-bid Conference
Date : 30/06/2026
Time : 10:30 AM
Venue : 6)The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 30 June 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through
Reference Number: 13063014
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Information Technology
Bid Supplements: 0
Document Request List: 10
Procurement of Desktop Computers
for the Public Attorney’s Office – Central Office for C.Y. 2026
(Purchase Request No. 445-05-2026)
1)The Public Attorney’s Office – Central Office, through the General Appropriations Act for F.Y. 2026[ Approved Budget for the Contract (ABC) refers to the budget for the contract duly approved by the Head of the Procuring Entity (HoPE), within the authorized amount in the General Appropriations Act (GAA), continuing, and automatic appropriations, or other authorized source of funds, in the case of National Government Agencies (NGAs); the corporate operating budget approved by the governing Boards, pursuant to Executive Order (EO) No. 518, s. 1979, entitled “Establishing a Procedure for the Preparation and Approval of the Operating Budgets of Government Owned or Controlled Corporations, in the case of GOCCs, GFIs, and RA No. 8292, or the “Higher Education Modernization Act of 1997”, in the case of SUCs; and the budget for the contract approved by the Sanggunian through an appropriation ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Contractual Authority (MYCA) or an equivalent document is required, the ABC shall be the total project cost reflected in the MYCA or equivalent document (Section 5(a), RA No. 12009); ] intends to apply the sum of EIGHT MILLION SIX HUNDRED SIXTY-TWO THOUSAND FIVE HUNDRED PESOS (Php 8,662,500.00), inclusive of all taxes applicable and bank and government charges payable, being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Desktop Computers, as specified under Purchase Request No. 445-05-2026. Bids received in excess of the ABC shall be automatically rejected at bid opening.
ONE HUNDRED SEVENTY-FIVE (175) UNITS
OF DESKTOP COMPUTERS
Mode of Delivery:
Staggered Delivery
Payment terms:
Immediately after the issuance of inspection and acceptance report
for the complete delivery of goods
QUANTITY ITEM DESCRIPTION DELIVERY SCHEDULE
(After issuance of Notice to Proceed)
175
UNITS Core Components:
●Processor: Intel Core™ i5-13400, 13th generation or higher
●Memory: 16GB DDR5 or higher
●Storage: at least 512GB SSD and/or 1TB HDD, or higher
●Graphics Card (GPU): Integrated or Dedicated Graphics up to 2GB or higher
○CPU Certifications (All of the following certifications or their equivalent):
■ENERGY STAR® 8.0
■EPEAT™ Registered
■RoHS compliant
■TCO Certified
Display and Accessories:
●Display Screen: 21.5" FHD (1920x1080) IPS display, Anti-glare 16:9 75Hz refresh rate sRGB, 8-bit or higher
○Display Certifications (All of the following certifications or their equivalent):
■ENERGY STAR® Certified
■EPEAT™ Registered
■EU Energy Label (E-class)
■TCO Certified
●Pointing Device: USB Optical Mouse bundled with mouse pad
●Input Device: USB Standard Keyboard, full-sized with numeric keypad
Software and Connectivity:
●Operating System: Windows 11 Pro 64-bit.
○The operating system shall be factory installed of the brand being offered and product key must be embedded in the bios with certification from the desktop manufacturer.
●Network Interface: Gigabit Ethernet10/100/1000 Wireless LAN 802.11 AC + Bluetooth or higher
●I/O (Minimum):
○1 x USB-C® 3.2
○6 x USB 2.0 and 3.2
○1 x HDMI® 2.1 TMDS
○1 x DisplayPort™ 1.4
○1 x VGA
○1 x Ethernet (RJ-45)
○Audio jacks (3.5mm)
●Warranty: At least three (3) years on parts and labor. Defective units must be replaced within 15 calendar days from notice.
●Documentation: Operation Manuals, Warranty, License Agreement.
To protect from unreliable and unproven products the following are required:
1.Manufacturer’s Certification that the proposed brand is Sold and Marketed continuously in the Philippines for the last ten (10) years.
2.Distributor/ Manufacturer must have an office and local parts center/depot in the Philippines.
3.The Bidder must submit a copy of brochure/ technical data sheet and/or equivalent document of the product being offered showing compliance with the technical specifications.
4.The Bidder shall also be an authorized service provider of the brand being offered.
5.The Bidder must have a physical store of the brand being offered, ie. a physical commercial establishment, such as a retail store, by which sales are carried out within actual premises of a real estate property owned or leased by the bidder, it being specified that e-Commerce-related sales should not be considered as physical store solely by virtue of a physical pick-up or delivery involving a physical establishment. This may be proved by photos, permits, sales reports, and other documents that may establish the existence of a physical store.
6.List of Authorized Service/ Support Centers in Luzon,Visayas and Mindanao.
●Delivery Location: PAO Central Office, DOJ Agencies Bldg., NIA Road, Diliman, Quezon City (60 Units)
45 calendar days
(60 Units)
60 calendar days
(55 Units)
75 calendar days
*For strict compliance.
Subject to the rules on Liquidated damages
2)The Public Attorney’s Office – Central Office now invites bids for Procurement of Desktop Computers under Purchase Request No. 445-05-2026[ A brief description of the type(s) of Goods should be provided, including quantities, location of project, and other information necessary to enable potential Bidders to decide whether or not to respond to the invitation.] using the Lowest Calculated Responsive Bid (LCRB). Bidders should have completed, at least five (5) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3)Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.
i)Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
4)Interested Bidders may obtain further information from Public Attorney’s Office – Central Office and inspect the Bidding Documents at the address given below from 8:00am to 5:00pm.
5)A complete set of Bidding Documents may be acquired by interested Bidders 19 June 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of (Ten Thousand Pesos Php 10,000.00).
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
6)The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 30 June 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through video conferencing via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025, which shall be open to prospective Bidders.
7)Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 10:00am Tuesday 21 July 2026 Late bids shall not be accepted.
8)All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9)Bid opening shall be on 10:30am Tuesday 21 July 2026 at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.
10)Submitted Bids must be properly sealed. Contents must be properly labeled and identifiable.
11)The Public Attorney’s Office – Central Office reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70[ Reservation Clause ] of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
12)For further information, please refer to:
ATTY. MIGUEL NARCISO A. ILAGAN
PBAC, Head Secretariat
ENGR. ANGELA MARAMAG-PRADO
PBAC, Secretariat Member
Public Attorney’s Office
DOJ Agencies Building, NIA Road corner East Avenue, Diliman, Quezon City
Telephone number 929-94-36 locals 121, 122, & 131
13)You may visit the following websites:
For downloading of Bidding Documents: PAO Website: pao.gov.ph
APPROVED, this 16th day of June 2026 at the Public Attorney’s Office (PAO) Central Office, 5th Floor DOJ Agencies Building, NIA Road corner East Avenue, Diliman, (1104) Quezon City, Philippines
(Original Signed)
ATTY. JAN STEVEN S. DUNUAN
Chairperson, PBAC
Public Attorney V
Regional Public Attorney
PAO-Region III
(Original Signed)
ATTY. RONALD R. MACOROL
Public Attorney IV
Member, PBAC
Officer-In-Charge
Special Appealed Cases Unit
(Original Signed)
ATTY. RONALD JEROME P. NIEVES
Vice-Chairperson, PBAC
Public Attorney IV
Officer-In-Charge
Legal Research Service
(Original Signed)
MR. NELSON G. ACEVEDO
Supervising Administrative Officer
Head, Personnel Section
PAO-Administrative Service
Copy Furnished:
DR. PERSIDA V. RUEDA-ACOSTA, DSD Head of the Procuring Entity (HOPE)
Pre-bid Conference
Date : 30/06/2026
Time : 10:30 AM
Venue : 6)The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 30 June 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through
Reference Number: 13063014
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Information Technology
Bid Supplements: 0
Document Request List: 10
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