ITB FOR THE PROCUREMENT OF MULTI-FUNCTION PRINTERS FOR PAO CENTRAL OFFICE FOR CY 2026

The Public Attorney’s Office – Central Office seeks to acquire new multi‑function printers for its operations in fiscal year 2026. The procurement is for monochrome, laser‑based units that incorporate printing, copying, and scanning functions, with readiness for deployment across all PAO regional and district offices nationwide. Bidders must be authorized manufacturers, suppliers, or distributors, possess authorized service‑provider status, and maintain service centers throughout Luzon, Visayas, and Mindanao, while also ensuring delivery within 45 calendar days after the notice to proceed.

The selected printers must support a minimum print speed of 40 pages per minute, 1,200 × 1,200 dpi resolution, and deliver a first page within ten seconds. Copiers shall handle A4/Legal originals and offer resizing from 25 % to 400 %, whereas scanners must provide 40 images per minute with at least 600 × 600 dpi, platen and feeder capabilities, duplex ADF, and JPEG/PDF output. All units must be off‑the‑shelf new models, carry ECO‑friendly certifications (Energy Star, EPEAT, etc.), feature USB/Ethernet/Wi‑Fi Direct connectivity, and come with a one‑year parts, labor, and onsite support warranty. The technology standards and performance metrics are summarized in a single sentence at the end of this brief.

INVITATION TO BID FOR
Procurement of Multi-Function Printers
for the Public Attorney’s Office – Central Office for C.Y. 2026
(Purchase Request No. 534-06-2026)

1) The Public Attorney’s Office – Central Office, through the General Appropriations Act for F.Y. 2026 intends to apply the sum of TWELVE MILLION FOUR HUNDRED EIGHTY THOUSAND PESOS (Php 12,480,000.00), inclusive of all taxes applicable and bank and government charges payable, being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Multi-Function Printers, as specified under Purchase Request No. 534-06-2026. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2) Specifications:

Item Description Quantity DELIVERY SCHEDULE
(After issuance of Notice to Proceed)

*For Strict Compliance
Subject to the rules on Liquidated
Damages


MULTI-FUNCTION PRINTERS
(Monochrome/Black)


PRINT FUNCTION

Type: Laser
Print Speed: 40 ppm or HIGHER
Print Resolution: 1,200 x 1,200 dpi or HIGHER
First Page Out: 10 secs. or LESS
Duplex Printing: Automatic (default)


COPY FUNCTION

Max Original Size: A4/Legal
Resize setting: 25 to 400%



SCAN FUNCTIONS

Scan Speed (Normal A4): 40 ipm or HIGHER
Scan Resolution: 600 x 600 dpi or HIGHER
Scanner Type: Platen and automatic feeder
Max Scan Size: A4, Legal
ADF Scanning: Duplex; single pass
Scan File Formats: At least with JPEG and PDF capability


PAPER HANDLING

Input Capacity: At least 250 sheets that can handle at least A4, letter, and legal paper sizes
Output Capacity: 150 sheets or HIGHER
Feed Capacity: Letter to A4 (Platen)
A4 to Legal (Feeder)
Automatic Feeder Capacity: 50 sheets or HIGHER
Maximum Duty Cycle: 100,000 pages per month or HIGHER


OTHERS

Connectivity: USB, Ethernet
Mobile Printing: Yes; including WI-FI Direct
Power Source: AC 220 ~ 240v, 50/60 Hz
Eco-friendly: With certification (Energy Star, EPEAT, etc.)

Requirements:

1. Printers must be off-the-shelf and brand new.

2. Certification of Bidder issued by its authorized representative/official, identifying whether it is a manufacturer, supplier or distributor of the items subject of procurement.

3. If Bidder is not the manufacturer, a certification from the manufacturer that the bidder is its authorized seller/reseller/distributor/dealer must be submitted.

4. In addition, Bidder must be an Authorized Service Provider of the manufacturer. A certification stating such fact shall be submitted.

5. Bidder must have branches / service centers nationwide (Luzon, Visayas, and Mindanao).

6. Bidder must be able to deliver the printers in PAO’s regional / district offices in Luzon island provinces, Visayas, and Mindanao.

7. The Bidder must submit a copy of brochure/ technical data sheet and/or equivalent document of the product being offered showing compliance with the technical specifications.

8. 1-year warranty on parts, labor and office/onsite technical support with certification from the manufacturer.


NOTE: See “Annex A” for List of PAO District Offices Addresses included in the Technical Specification/Terms of Reference Section.


192 Within 45 Calendar days after issuance of NTP


3) The Public Attorney’s Office – Central Office now invites bids for Procurement of Multi-Function Printers under Purchase Request No. 534-06-2026 using the Lowest Calculated Responsive Bid (LCRB). Bidders should have completed, at least five (5) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

4) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.

i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

5) Interested Bidders may obtain further information from Public Attorney’s Office – Central Office and inspect the Bidding Documents at the address given below from 8:00am to 5:00pm.

6) A complete set of Bidding Documents may be acquired by interested Bidders 01 July 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of (Twenty Five Thousand Pesos Php 25,000.00).

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

7) The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 21 July 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or through video conferencing via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025, which shall be open to prospective Bidders.

8) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 10:00am Tuesday 11 August 2026 Late bids shall not be accepted.

9) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.

10) Bid opening shall be on 10:30am Tuesday 11 August 2026 at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or via Zoom Link Meeting ID: 515 038 7823 with Passcode: PBAC2025. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.

11) Submitted Bids must be properly sealed. Contents must be properly labeled and identifiable.

12) The Public Attorney’s Office – Central Office reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.

13) For further information, please refer to:

ATTY. MIGUEL NARCISO A. ILAGAN
PBAC, Head Secretariat

ENGR. ANGELA MARAMAG-PRADO
PBAC, Secretariat Member

Public Attorney’s Office
DOJ Agencies Building, NIA Road corner East Avenue, Diliman, Quezon City
Telephone number 929-94-36 locals 121, 122, & 131

14) You may visit the following websites:
For downloading of Bidding Documents: PAO Website: pao.gov.ph

APPROVED, this 30th day of June 2026 at the Public Attorney’s Office (PAO) Central Office, 5th Floor DOJ Agencies Building, NIA Road corner East Avenue, Diliman, (1104) Quezon City, Philippines

(Original Signed)
ATTY. JAN STEVEN S. DUNUAN
Chairperson, PBAC
Public Attorney V
Regional Public Attorney
PAO-Region III

(Original Signed)
ATTY. RONALD R. MACOROL
Public Attorney IV
Member, PBAC
Officer-In-Charge
Special Appealed Cases Unit

(Original Signed)
ATTY. RONALD JEROME P. NIEVES
Vice-Chairperson, PBAC
Public Attorney IV
Officer-In-Charge
Legal Research Service

(Original Signed)
MR. NELSON G. ACEVEDO
Supervising Administrative Officer
Head, Personnel Section
PAO-Administrative Service







Copy Furnished:
DR. PERSIDA V. RUEDA-ACOSTA, DSD Head of the Procuring Entity (HOPE)
Pre-bid Conference
Date : 21/07/2026
Time : 10:30 AM
Venue : 7) The Public Attorney’s Office – Central Office will hold a Pre-Bid Conference on 21 July 2026 Tuesday 10:30am at PAO Central Office FOSS at PAO- Central Office, 4th Floor DOJ Agencies Bldg., NIA Road corner East Avenue, Diliman Quezon City and/or throug
Reference Number: 13098010
Area of Delivery: Metro Manila
Trade Agreement: Implementing Rules and Regulations
Procurement Mode: Public Bidding
Classification: Goods
Category: Office Equipment
Bid Supplements: 0
Document Request List: 11