Competitive Flexible Procedure - Manufacturer Framework to Supply Brassware

London & Quadrant Housing Trust is procuring a manufacturer framework for the supply of brassware items to meet the needs of new build developments and major works/refurbishment programmes. The framework will be organized into two distinct lots, where Lot 1 covers the supply of brassware for new build projects and Lot 2 is dedicated to the supply of brassware for refurbishment and major works. The framework will be delivered under a three‑stage Competitive Flexible Procedure, encompassing a pre‑qualification questionnaire, invitation to tender and, when appropriate, a best‑and‑final‑offer stage that may involve clarifications, demonstrations and site visits. The procurement aims to secure a compliant, multi‑supplier arrangement that guarantees continuity of supply, value for money and adherence to contractual and social value obligations.

Suppliers are expected to provide fixed pricing for a minimum period of twelve months from the commencement of the framework, and to deliver social value equivalent to one percent of the annual contract value, with plot‑based rebates where applicable. The evaluation will be weighted 60 % on quality of goods and 40 % on price. All tender documentation will be accessed electronically through L&Q’s e‑tendering portal, with submissions accepted in English. All technical requirements and specifications for the brassware items are set forth in the tender documents and must be met by all participating suppliers.

• Establish a compliant multi lot framework that delivers value for money, quality, and continuity of supply. The framework will be divided into the following lots, Lot 1 New Build(Supply Only and Lot 2 Major Works/Refurbishments (Supply Only). L&Q intends to appoint a minimum of two suppliers but reserves the right to appoint more or fewer depending on the outcome of the procurement.
• L&Q intends to procure the Framework using a three-stage Competitive Flexible Procedure comprising Stage 1 - Selection Questionnaire (PSQ), Stage 2 - Invitation to Tender (ITT), and Stage 3 - Negotiation and Best and Final Offer (BAFO), followed by contract award. A minimum of the top three ranked Tenderers from the ITT stage will ordinarily be invited to participate in the BAFO stage; however, L&Q reserves the right, at its sole discretion, to invite any number of Tenderers to this stage.
• As part of the BAFO stage, L&Q may require Tenderers to participate in clarification meetings, interviews, presentations, demonstrations, and/or site visits to further evaluate proposals and inform the final assessment. The meetings may take place face to face or virtually online. Details of any such activities, including the evaluation approach and scoring methodology where applicable, will be communicated to Tenderers in advance.
• L&Q also reserves the right not to undertake Stage 3 - Negotiation and Best and Final Offer (BAFO) and may proceed directly to contract award following Stage 2 - Invitation to Tender (ITT) where it considers this to be appropriate.
• Ensure commercial certainty and added value, requiring fixed pricing for a minimum of 12 months from Framework commencement, delivery of social value equivalent to 1% of the end of year contract value, and the inclusion of plot based rebates where applicable.

Contract location: UKC
Communication: All tender documents will be made available via L&Q's e-tendering portal: https://in-tendhost.co.uk/lqsupplychainmanagement (the Portal).
Submission address and any special instructions: All tender documents will be made available via L&Q's e-tendering portal: https://in-tendhost.co.uk/lqsupplychainmanagement (the Portal).
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2027-01-14T23:59:59Z

Lot: 1
Description: Supply of Brassware items for New Build Developments
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT

Lot: 2
Description: Supply onlu of brassware items for major works/refurbishment programmes
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT

Award criteria:

Name	Type	Weighting
Quality	quality	60%
Price	price	40%

Languages in which tenders or requests to participate may be submitted: En