Corrigendum-Intelligent Transport Systems including traffic signals, variable message signs and car park signs

Southend‑on‑Sea City Council is inviting suppliers to provide, install and maintain a comprehensive suite of intelligent transport systems across the city. The procurement encompasses a variety of traffic and parking control equipment, including traffic signals, variable message signs, RGB and school warning signs, car‑park guidance signs, car‑park count controllers, and vehicle‑speed activated signage. All supplied equipment must be fully integrated with the Council’s existing asset‑management framework and be capable of daily fault interrogation, rectification, and status update via the Council’s remote monitoring platforms.

The contract requires the supplier to carry out routine maintenance, annual inspections, and internal cleaning of all installed assets. In addition, the supplier must respond promptly to fault log entries generated through the Council’s systems, execute necessary repairs, and confirm resolution within the monitored database. Newly available funding or external grant allocations may trigger periodic equipment upgrades or expansions, for which the supplier will provide and install additional signalling or control devices as stipulated in the contract scope documentation.

All integrated systems must be compatible with the Council’s current remote‑monitoring platforms—Swarco RMS for traffic signals, Swarco Zephyr for car‑park guidance and Yunex UTC for urban traffic control—and transition seamlessly to the forthcoming Swarco My City platform to ensure uninterrupted operation of the citywide transport signalling network.

Southend-on-Sea City Council is looking to appoint a suitable Supplier to supply, install and maintain intelligent transport systems and associated equipment including traffic signals, Variable Message Signs, RGB Signs, School Warning Signs, Car Park Guidance Signs, Car Park Count controllers and Vehicle Speed Activated Signs.
All equipment is within the City of Southend and the Council will provide the Supplier with access to an asset management system where all faults and issues will be logged. The Supplier will be required to interrogate the Council's system on a daily basis to pick up faults, attend to rectify faults and then update the Council's system to confirm that the fault has been rectified.
The Council will provide free login access for the Supplier to the Council's remote monitoring system Car Park Guidance and VMS signs and urban traffic control system. The Council currently uses Swarco RMS for remote monitoring of Traffic Signals, Swarco Zephyr for the car park guidance and Yunex UTC for urban traffic control. The Client will replace the Swarco RMS and Swarco Zephyr systems with Swarco My City (anticipated to be after the commencement of this contract).
The Supplier will also be required to undertake annual inspections and internal cleaning of equipment.
The Supplier will also be required to supply and install new equipment. This will vary throughout the life of the contract due to the level of funding available and/or external grant money becoming available.
The required services are set out in full in the Scope (one of the associated tender documents).
The mechanisms for ordering work under the Contract are set out in the associated tender documents together with details of the volume and value of work that may be ordered.

Contract location: UKH31
Communication: Bidders must register on the Procontract system and submit tenders using this system. https://procontract.due-north.com/login
Amendments:
Other additional information: Change to the deadline for submission of tenders. Change to the specification to allow for the Council to provide additional systems and remove the need for Suppliers to provide those system ("instation" systems).

Languages in which tenders or requests to participate may be submitted: En
This is a recurrent procurement: Yes
Enquiry deadline: 2026-07-23T12:00:00+01:00
Submission address and any special instructions: Bidders must register on the Procontract system and submit tenders using this system. https://procontract.due-north.com/login
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-08-17T23:59:59+01:00
Recurring procurement:
Publication date of next tender notice (estimated): 2034-05-23T23:59:59+01:00

Lot number: 1
Lot value (estimated)
3.000.000,00 GBP excluding VAT
3.600.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Extensions will be at the discretion of the Council. As part of its decision whether to extend the Contract, the Council will consider the level of performance achieved by the contractor throughout the contract period. The Contract will be for an initial period of 4 years (unless terminated earlier in accordance with its terms), with the option to extend by a period or succession of consecutive periods (each to be no less than a year in duration) up to a further 4 years. The total estimated values set out above are inclusive of the maximum extensions of the service period permitted under the Contract (8 years in total).

Award criteria:

Name	Type	Weighting
Quality	quality	60%
Price	price	40%