Dynamic Purchasing - Construction, Civil Engineering and associated works REVISED

The Orkney Islands Council seeks to establish a Dynamic Purchasing System (DPS) for construction and related works across 12 separate areas within Orkney and its Islands. The DPS is divided into six distinct lots, each focusing on a specialized area of construction: Lot 1: Electrical Works; Lot 2: Plumbing & Mechanical Works (new and repairs); Lot 3: Groundswork & Landscape (including fencing); Lot 4: Roofing & Cladding; Lot 5: Painting & Decorating; and Lot 6: General Building Works.

Each lot has a maximum value of £2,000,000 GBP over the duration of the DPS contract. The contract will be in effect for 60 months (5 years) with the possibility of renewal for further periods subject to suitability. Selection criteria for awarding contracts within each lot consider factors beyond price alone and are detailed within the procurement documents.

A minimum of five contractors will be selected for each lot based on pre-defined standards outlined in the procurement documentation. Interested contractors are advised to thoroughly review the full procurement documents for specific requirements, evaluation criteria, and application procedures pertaining to each individual lot.

Orkney Islands Council is extending its existing Dynamic Purchasing System (DPS) for all construction, Civil Engineering and associated works for a 60 month period.
This will replace the existing Approved Contractors List. Works up to 2,000,000 GBP including reactive and planned maintenance, improvements, re-developments, testing, servicing and associated works will be covered by this DPS.
Works will be procured from a range methods, from dayworks to quick quotes for works up to 50,000 GBP and open procurement for works between 50,000 GBP and 2,000,000 GBP or where there is limited competition.

Appendix A - Additional Information

Information about variants:

Variants will be accepted: No

Information about options:

Options: No

Languages in which tenders or requests to participate may be submitted:

EN

Information about recurrence:

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

3 months prior to ending of this procurement, consideration will be given to extending the DPS again

This contract is divided into lots: Yes

Lot 1:
Building Work
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
1.1 FACILITATING & TEMPORARY WORKS:
- Removal or treatment of contaminated ground material
- Site dewatering and pumping
- Earthwork support
- Traffic and pedestrian management
- Ground investigation and location of existing services
1.2 SUBSTRUCTURE WORKS:
- All works to form standard foundations up to and including damp proof course
- Attendance on specialist designed foundations - piling etc.
- Remedial works to existing foundations - including underpinning
- Formation of lowest floor construction and associated substrates
- Drainage and services below ground including all associated testing and commissioning
- Formation of basements and retaining structures
1.3 SUPERSTRUCTURE WORKS:
- In-situ concreting works, associated reinforcement and formwork
- design, supply and installation of pre-cast concrete structures
- cementitious and granolithic screeds
- Formation of internal and external masonry walls
- Placement of precast concrete structures
- Building insulation
1.4 FACILITATING & RENOVATION WORKS:
- Minor demolition and investigative works
- Alteration of existing masonry structures
- Support of existing structures
- Masonry and concrete repairs
- Surface Cleaning by means of blasting, pressure washers and aggressive means
- Builders works in connection with services
1.5 EXTERNAL WORKS:
- Work to alter existing and form new paved areas
- Formation of ramps, steps and retaining walls
- Builders works in connection with external services
1.6 Provision and on-going alteration, maintenance and inspection of access scaffolding
Design and installation of non-standard scaffolding which may include the following:-
- Cantilevered scaffolds
- Buttressed, free-standing scaffolds
- Support scaffolds
- Complex loading bays
- Staircases and fire-escapes
- Chimney scaffolds
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 2:
Joinery Work / Ceiling & Partition Work
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
FACILITATING & RENOVATION WORKS:- Minor demolition and investigative works
- Alteration of existing timber structures
- Temporary works to provide protection - temporary partitions, hoardings etc.,
- Cutting out and replacing defective timbers, including rafter and joist-end replacements
SUPERSTRUCTURE WORKS:
- Timber frames, wall, floor, roof and ceiling constructions; including all associated linings and insulation
- Skirtings, architraves and isolated trims
- Supply and installation of timber and UPVC windows and doors
- Timber stairs, ramps and balustrades
- Timber floor finishes
- Suspended ceiling systems and associated perimeter trims, including alteration of existing installations
- External timber and cement board cladding
- General glazing works, replacement glazing, temporary repairs and installation of roof lights
FIXTURES & FITTINGS:
- Supply and installation of cubicles, vanity units and integrated panel systems (IPS)
- Installation of automatic doors
- Installation of domestic kitchen fittings
- Bespoke solutions - reception desks, fitted cupboards, shelving etc.,
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 3:
Roofing Works
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Provision and on-going alteration, maintenance and inspection of minor access scaffolding
- Repairs to and replacement of existing slates, concrete and metal tiles, copings and flashings
- Installation of single layer ply systems, liquid roof systems, GRP roofs and high performance felting systems
- Re-cladding in profiled sheeting, both insulated and uninsulated, including repairs and alterations.
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 4:
Electrical Work (new and repair works)
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Alteration and removal of existing services
- Domestic ventilation installations
- Electrical mains and sub-mains distribution
- Power installations
- Heating controls
- Lighting and specialist lighting installations
- Local electricity generation systems
- Earthing and bonding installations
- Communication systems - visual, audio, data
- Security systems - alarm, detection, CCTV, door entry systems.
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 5:
Plumbing & Mechanical Works (new and repairs works)
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Alteration and removal of existing services
- Installation and alteration of sanitary appliances and ancillary fittings
- Foul drainage above ground
- Heating controls
- Leadworks
- Mains water supply
- Installation, adaption of ventilation systems
- Hot and Cold water supply and distribution
- Heat sources and central heating systems
- Non domestic ventilation and air conditioning systems
- Central control and building management systems
- Specialist piped supply installations - natural gas, oxygen, compressed air etc..,
- Attendance on specialist mechanical installations
- Associated builders work in connection with services
- Clearing blocked drainage
- All testing, commissioning and demonstrations
- Repairing existing services
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 6:
Groundswork & Landscape (inc fencing)
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
EXTERNAL WORKS:
- Site clearance and eradication of plant growth
- Site profiling
- Minor demolition including grubbing up redundant services and foundations
- Work to alter existing and form new minor roads, paths, carparks, play surfaces, paved areas
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
- Soft landscaping and planting
- Land drainage
- Formation of ramps, steps and retaining walls
- Builders-works in connection with external services
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 7:
Blacksmiths & Forgemasters Works
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Supply and installation of handrails and balustrades - galvanised / powder-coated / stainless steel
- Supply and installation of entrance gates, feature fencing, security grills
- Bespoke metalwork
- Repairs to existing installations
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 8:
Rendering Work
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
New build, refurbishment projects, repairs and maintenance which may consist of but are not limited to:-
- Cement renders and wet and dry dash
- Insulated render systems
- Tiling
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 9:
Flooring Services
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Surface preparation and self-levelling screeds
- Carpets and carpet tiles, barrier matting, vinyl and associated trims and skirtings
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 10:
Painting & Decorating Work
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Internal and external works - Surface preparation, Ames taping, filling etc.
- Surface decoration of ceilings, walls, floors, timbers and metalwork
- Timber floor maintenance including industrial sanding, line painting and treatments.
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 11:
Cleaning
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Specialist pressure cleaning drains
- Telescopic gutter cleaning
- General cleaning following tenancy change, or damage caused
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 12:
Testing & Servicing
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
- Air conditioning plant servicing and maintenance
- All other specialist services not covered by any lots
- Automatic doors servicing and maintenance
- Electrical systems
- Emergency lighting systems
- Fire alarm systems
- Fire evacuation chairs servicing and maintenance
- Fire extinguishers servicing and maintenance
- Fixed appliances testing
- Gas systems testing and maintenance
- Generator servicing and maintenance
- Grease filter cleaning
- Heat pump servicing
- Lifts testing and maintenance
- Lightening system servicing and maintenance
- MVHR servicing
- Oil boiler servicing and maintenance
- Portable appliances testing
- Rise and fall baths servicing and maintenance
- Roof anchors, wire rope systems and single point anchorage system servicing and maintenance
- Sewerage treatment plant , petrol interceptors & grease trap servicing
- Sprinkler / fire suppression systems servicing and maintenance
- Swimming pool equipment maintenance
- Ventilation system cleaning and servicing plant
- Vermin control
- Water systems management
- Wind turbine servicing and maintenance
- Wood waste and fume extraction systems maintenance (Local exhaust ventilation systems)
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 13:
Civil Engineering - Marine
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
Includes repair , maintenance and construction works to piers and harbours
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 14:
Civil Engineering – Roads & Structures
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
Includes repair , maintenance and construction works to
- Roads
- Drainage
- Structures
- Airfields
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 15:
Hydrographic Surveys
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
Undertake surveys in relation to maritime navigation, marine construction, dredging, offshore oil exploration/offshore oil drilling and related activities.
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.

Lot 16:
Diving & ROV Services
Description of the procurement:
Building construction and Civil Engineering works up to a value of 2,000,000 GBP including but not limited to :-
Inspections, repair, maintenance and construction works to piers and harbours
Contractors should note that the actual volume and value of works to be issued through this lot is unknown, and may change.
Place of performance:
NUTS code:
UKM65
Main site or place of performance:
12 separate areas within Orkney and its Islands see appendix B for further information
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This DPS contract is an extension of the existing DPS for a further 5 years and will be considered for further extension periods whilst the DPS remains fit for purpose.