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Events Support Services Framework
Country:
United Kingdom of Great Britain and Northern IrelandSector:
Business services: law, marketing, consulting, recruitment, printing and securityDeadline:
9 Oct 2026AI Summary
The Framework invites suppliers to provide the comprehensive infrastructure and service portfolio required by Culture Liverpool to deliver the Major Outdoor and Cultural events for Liverpool City Council. The procurement aims to secure, in a provisional and flexible manner, the essential equipment, facilities and professional support that will allow the council to meet the evolving demands of its event programme during the planning and execution stages.
Under the Framework, contractors will be expected to supply and install a broad spectrum of assets and services. These encompass power generation systems together with associated support equipment; a variety of fencing and barrier solutions; operational assistance aligned with event operating plans and statutory requirements; medical provision for event duration; a range of portable cabins and sanitary facilities; complete event audio‑visual and lighting suites for both indoor and outdoor venues; infrastructure to manage major closures and diversion routes; static security and crowd‑management services; traffic‑management provisions for all closures and internal event routing; temporary roadworks including trackway and aluminium roll‑out roadways; temporary marquee structures; the management of event‑specific licensing and processes; hostile vehicle mitigation measures; bespoke stages tailored to each event’s scale; screen solutions covering all aspects of supply and removal; catering provisions for all event personnel; and a full pyrotechnics service covering design, deployment, and safe removal. Each of these items forms a distinct lot within the Framework, allowing contracting entities to access only the specific capabilities they require.
All supplied equipment and services must comply with the relevant UK safety and performance regulations and be delivered in accordance with the event management and licensing processes prescribed by the City of Liverpool.
Under the Framework, contractors will be expected to supply and install a broad spectrum of assets and services. These encompass power generation systems together with associated support equipment; a variety of fencing and barrier solutions; operational assistance aligned with event operating plans and statutory requirements; medical provision for event duration; a range of portable cabins and sanitary facilities; complete event audio‑visual and lighting suites for both indoor and outdoor venues; infrastructure to manage major closures and diversion routes; static security and crowd‑management services; traffic‑management provisions for all closures and internal event routing; temporary roadworks including trackway and aluminium roll‑out roadways; temporary marquee structures; the management of event‑specific licensing and processes; hostile vehicle mitigation measures; bespoke stages tailored to each event’s scale; screen solutions covering all aspects of supply and removal; catering provisions for all event personnel; and a full pyrotechnics service covering design, deployment, and safe removal. Each of these items forms a distinct lot within the Framework, allowing contracting entities to access only the specific capabilities they require.
All supplied equipment and services must comply with the relevant UK safety and performance regulations and be delivered in accordance with the event management and licensing processes prescribed by the City of Liverpool.
Description
Culture Liverpool delivers the Major Outdoor events and Cultural programme for Liverpool City Council will commence procurement processes for a Framework for infrastructure and suppliers for Culture Liverpool, in order to provisionally secure all of the key infrastructure required to deliver the Events programme, as identified in the planning stages.
Contract location: UKD7
Communication: www.procontract.com
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-09-18T12:00:00+01:00
Submission address and any special instructions: www.procontract.com
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2027-01-11T23:59:59Z
Lot number: 1
Description: Provide, install, service and deliver/remove all generators and associated equipment.
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 2
Description: Type and quantity of fencing and barriers
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 3
Description: Assisting in the management of event requirements in accordance with event operating plans and relevant legislation
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 4
Description: Events medical provision required and hours
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 5
Description: Requirement for a wide range of portable cabins as part of their events programme
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 6
Description: Toilet accommodation to be fit for purpose for the event industry and in excellent condition,
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 7
Description: Event PA, AV and Lighting (indoor and outdoor)
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 8
Description: Provision for major closures, supported by diversion routes
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 9
Description: Static Security and Crowd management
Lot value (estimated)
3.000.000,00 GBP excluding VAT
3.600.000,00 GBP including VAT
Lot number: 10
Description: Traffic Management for all traffic management closures and points and for the internal event traffic management system
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 11
Description: Provide, install, service and remove the temporary road services or part thereof. Required to provide trackway and an aluminium roll-out roadway and walkway system
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 12
Description: Provider must provide, install, service and remove the temporary marquee structures and supplementary services or part thereof
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT
Lot number: 13
Description: Suppliers will be required to work to the identified event management and licensing processes for the City.
Lot value (estimated)
2.500.000,00 GBP excluding VAT
3.000.000,00 GBP including VAT
Lot number: 14
Description: Provide, install, maintain, monitor and remove Hostile Vehicle Mitigation (HVM) measures for the Event to protect attendees, staff and infrastructure from hostile, errant or unauthorised vehicle access.
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 15
Description: Stages will range in size and specification - a stage/structure specification will be drafted by the event management team depending on the scale of the event.
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 16
Description: Provide a complete event screen solution for the Event, including the supply, delivery, installation, operation, maintenance and removal of all screen equipment, temporary structures and associated infrastructure.
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT
Lot number: 17
Description: Provide dedicated catering services for event staff, contractors, production crews, volunteers, artists, security personnel and event management teams throughout the event build, live event and de-rig phases.
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT
Lot number: 18
Description: Provide a complete pyrotechnics service for the Event, including the design, supply, transport, storage, installation, operation and removal of all pyrotechnic effects. The service shall deliver a safe, professional and visually impactful display, which may include fireworks, pyrotechnic and pyromusical performances across a range of event locations
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Award criteria:
Contract location: UKD7
Communication: www.procontract.com
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-09-18T12:00:00+01:00
Submission address and any special instructions: www.procontract.com
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2027-01-11T23:59:59Z
Lot number: 1
Description: Provide, install, service and deliver/remove all generators and associated equipment.
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 2
Description: Type and quantity of fencing and barriers
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 3
Description: Assisting in the management of event requirements in accordance with event operating plans and relevant legislation
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 4
Description: Events medical provision required and hours
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 5
Description: Requirement for a wide range of portable cabins as part of their events programme
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 6
Description: Toilet accommodation to be fit for purpose for the event industry and in excellent condition,
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 7
Description: Event PA, AV and Lighting (indoor and outdoor)
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 8
Description: Provision for major closures, supported by diversion routes
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 9
Description: Static Security and Crowd management
Lot value (estimated)
3.000.000,00 GBP excluding VAT
3.600.000,00 GBP including VAT
Lot number: 10
Description: Traffic Management for all traffic management closures and points and for the internal event traffic management system
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 11
Description: Provide, install, service and remove the temporary road services or part thereof. Required to provide trackway and an aluminium roll-out roadway and walkway system
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 12
Description: Provider must provide, install, service and remove the temporary marquee structures and supplementary services or part thereof
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT
Lot number: 13
Description: Suppliers will be required to work to the identified event management and licensing processes for the City.
Lot value (estimated)
2.500.000,00 GBP excluding VAT
3.000.000,00 GBP including VAT
Lot number: 14
Description: Provide, install, maintain, monitor and remove Hostile Vehicle Mitigation (HVM) measures for the Event to protect attendees, staff and infrastructure from hostile, errant or unauthorised vehicle access.
Lot value (estimated)
1.500.000,00 GBP excluding VAT
1.800.000,00 GBP including VAT
Lot number: 15
Description: Stages will range in size and specification - a stage/structure specification will be drafted by the event management team depending on the scale of the event.
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Lot number: 16
Description: Provide a complete event screen solution for the Event, including the supply, delivery, installation, operation, maintenance and removal of all screen equipment, temporary structures and associated infrastructure.
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT
Lot number: 17
Description: Provide dedicated catering services for event staff, contractors, production crews, volunteers, artists, security personnel and event management teams throughout the event build, live event and de-rig phases.
Lot value (estimated)
1.000.000,00 GBP excluding VAT
1.200.000,00 GBP including VAT
Lot number: 18
Description: Provide a complete pyrotechnics service for the Event, including the design, supply, transport, storage, installation, operation and removal of all pyrotechnic effects. The service shall deliver a safe, professional and visually impactful display, which may include fireworks, pyrotechnic and pyromusical performances across a range of event locations
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
Award criteria:
| Name | Type | Weighting |
|---|---|---|
| Quality | quality | 80% |
| Price | price | 20% |
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