Fire Alarm Design, Installation, and Associated Project Management Services DPS

The Scottish Government is establishing a Dynamic Purchasing System (DPS) for procurement of fire alarm design and installation services, together with associated project management support. The DPS is divided into two distinct lots: Lot 1 covering the full spectrum of fire alarm design and installation work, and Lot 2 providing the specialist project management services required to oversee and coordinate those installations. Each lot is open to call‑off contracts that may span from thousands to millions of pounds, but the Government has not committed to any volume guarantee, meaning that spend is not assured through the DPS.

Candidates are invited to submit proposals in English, and the procurement process is understood to be recurrent, with potential additional notifications awaiting confirmation in the future. Award decisions will weigh quality heavily, with a weighting between 40 % and 80 %, and cost between 20 % and 60 %. Successful bidders will be required to adhere to the standards and safety requirements established by the DPS throughout the project lifecycle.

The Scottish Government is looking to establish a Dynamic Purchasing System (DPS) for Fire Alarm Design, Installation & Associated Project Management Services.
The DPS will be split into 2 Lots:
Lot 1: Fire Alarm Design & Installation
Lot 2: Associated Project Management Services
Please Note: The value of call off- contracts will range from Thousands to Millions however no form of volume guarantee has been granted by the authority and therefore no commitment of spend is guarenteed through the DPS.

Information about variants:

Variants will be accepted: No

Information about options:

Options: No

Languages in which tenders or requests to participate may be submitted:

EN

Information about recurrence:

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

May 2031 if the tender is to be recurrent however this is not confirmed at this stage.

This contract is divided into lots: Yes

Lot 1:
Fire Alarm Design and Installation
Description of the procurement:
Lot 1 of DPS will provide for works in accordance with BS 5839-1:2025 and all relevant Scottish fire safety legislation, standards, and guidance, including requirements under the Fire (Scotland) Act 2005, and applicable Scottish Building Standards.
Works may include the provision of new or enhanced fire detection and alarm systems comprising categories L1–L5, as identified through the Single Building Assessment (SBA).
Requirements may include temporary or permanent fire alarm solutions, modifications to existing systems, associated enabling works, certification, compliance documentation, integration with wider fire safety strategies or cladding remediation activities and maintenance.
Suppliers must be able demonstrate full compliance and provide certificates if applicable with the following if asked for at call off stage and/or within the SPD Example Section:
Fire Detection and Alarm System (FD&AS) Standards
BS 5839-1:2025 Fire detection and fire alarm systems for Buildings
BAFE SP203 1 certification (modules: Design, Installation, Commissioning)
Certification body must be UKAS accredited
Commissioning shall be conducted in accordance BSRIA Application Guides and CIBSE Commissioning Codes
Electrical Design & Installation (Mandatory)
BS 7671:2018+A2:2022, Requirements for Electrical Installations
BS 5839 1 interface requirements for fire alarm systems
Electrical installation certification (EIC / Minor Works as applicable)
Scottish Regulatory Compliance
Compliance with Scottish Building Regulations, including the relevant provisions of the Building Standards Technical Handbooks (Fire and Electrical sections)
Demonstrable understanding of:
Fire detection and alarm requirements for domestic and non‑domestic buildings, including system selection and coverage in accordance with risk
Applicable certification processes, including use of Approved Certifiers of Design and/or Construction where required under Scottish Building Regulations
Legal Competency
Confirmation that all works are delivered by “competent persons” under fire safety legislation
Understanding of duties under:
Fire (Scotland) Act
Health and Safety:
Personnel responsible for managing and delivering site based works must hold qualifications and training appropriate to their role, such as SMSTS, SSSTS, IOSH Managing Safely, CSCS/ECS cards or equivalent industry recognised qualifications.
Place of performance:
NUTS code:
UKM
Award criteria:
Criteria below:
Quality criterion: Quality Weighting / Weighting: 40-80%
Cost criterion: Price Weighting / Weighting: 20-60%
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPS may be extended at any time

Lot 2:
Associated Project Management Services
Description of the procurement:
Lot 2 of the DPS will comprise of suitably qualified and experienced suppliers to provide project management and contract administration services associated with the delivery of fire detection and fire alarm systems in residential buildings affected by cladding related fire risk across Scotland.
Services may include:
Coordination of surveys, investigations and technical assessments
Preparation of specifications and procurement documentation
Tender and contract management
Coordination of contractors undertaking opening up, enabling and making good works associated with fire alarm installations
Coordination and submission of Building Warrants, approvals, or any other statutory permissions or consents required for the works
Resident and Factor liaison
Coordination of installation works in occupied buildings
Programme, cost and compliance monitoring
Oversight of commissioning, testing and certification
Coordination of handover documentation and project close out
Services will support delivery of works in accordance with BS 5839 and relevant Scottish fire safety legislation, standards and guidance. Projects may include temporary or permanent systems, upgrades to existing installations, and works integrated with wider fire safety or cladding remediation programmes.
Core Certification & Regulatory Compliance
If asked at call-off contract stage and/or DPS example stage suppliers must demonstrate full compliance and provide certificates if applicable with the following:
Relevant construction, engineering or building surveying qualification, such as a degree, HNC/HND, or equivalent in a related discipline (e.g. Building Surveying, Quantity Surveying, Civil Engineering, Architecture or similar)
Membership of a relevant professional body, such as:
RICS
IFE
CIOB
APM
ICE
CIBSE
RIBA/RIAS
Personnel responsible for managing and delivering site based works must hold qualifications and training appropriate to their role when asked for within the call off contract, such as SMSTS, SSSTS, IOSH Managing Safely, CSCS/ECS cards or equivalent industry recognised qualifications.
Place of performance:
NUTS code:
UKM
Award criteria:
Criteria below:
Quality criterion: Quality Weighting / Weighting: 40-80%
Cost criterion: Cost Weighting / Weighting: 20-60%
Duration of the contract:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPS can be extended at anytime