Fleet Management Services

Places for People Group Ltd. is seeking a comprehensive fleet management solution to replace its current contract, which expires in March 2027, and to respond to rising operational demands, increased fleet spend, and the need for greater transparency and cost control. The procurement will be delivered through a Competitive Flexible Procedure under the 2023 Procurement Act, allowing the Group to refine its requirements, test delivery models, encourage innovation, and secure improved commercial terms while maintaining a transparent, compliant process. The scope covers the Group’s extensive and diverse vehicle fleet that underpins frontline services across housing, property management, and repairs operations, ensuring continued service delivery, compliance, and organisational resilience.

The tender is broken into five distinct lots. Lot 1 covers funding, leasing, and lifecycle management of commercial vehicles, including specification, conversion, and end‑of‑contract activities; Lot 2 covers the same for company cars, with added driver support and transfer logistics; Lot 3 focuses on accident management, incident reporting, repair coordination, and cost control; Lot 4 provides planned and reactive maintenance, warranty, and recovery coordination; and Lot 5 offers a single‑supplier, turnkey solution that integrates the requirements of Lots 1 to 4, consolidating governance, data, and performance management. All activities are to be undertaken within the United Kingdom, with submissions accepted electronically and an enquiry deadline of 28 September 2026.

End solutions must meet UK fleet management standards, support the Group’s decarbonisation objectives, and provide integrated data reporting and performance management.

The Fleet Management procurement represents a significant transformation opportunity for Places for People (PfP), driven by the expiry of the current contract in March 2027, rising operational demands, increasing fleet expenditure, and the need for greater transparency, performance management, supplier accountability, and cost control.​
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PfP operates a large and diverse fleet that supports critical frontline services across Housing, Property Management, and Repairs Operations. Vehicles are essential business assets that enable service delivery, compliance, customer satisfaction, colleague productivity, and organisational resilience. As service demand grows, the fleet operating model must evolve to remain efficient, scalable, and capable of supporting future requirements.​
The future Fleet Management Service will establish a modern operating model focused on:​
Improved vehicle availability and utilisation​
Stronger cost control and commercial oversight​
Greater supplier accountability and performance management​
Support for fleet decarbonisation objectives​
An enhanced user experience for drivers and operational colleagues​
The procurement will be delivered through a Competitive Flexible Procedure under Section 20 of the Procurement Act 2023, enabling PfP to refine requirements, test delivery models, encourage innovation, and optimise commercial outcomes while maintaining a transparent and compliant process.​
​Scope:​
The procurement will comprise five Lots:​
Lot 1: Commercial Vehicle Leasing​
Lot 2: Company Car Leasing​
Lot 3: Accident Management​
Lot 4: Service, Maintenance and Repair (SMR)​
Lot 5: Integrated Fleet Management Solution (Turn-Key Service)​
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Fleet-management%2C-repair-and-maintenance-services./4F9D265255
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4F9D265255

Contract location: UK
Communication: https://www.delta-esourcing.com/respond/4F9D265255
Enquiry deadline: 2026-09-28T12:00:00+01:00
Submission address and any special instructions: https://www.delta-esourcing.com/respond/4F9D265255
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2027-01-29T23:59:59+00:00

Lot: 1
Description: Funding, leasing and lifecycle management of commercial vehicles, including specification, ordering, conversion, racking, decals, ancillary equipment, logistics, replacement and end-of-contract activity.
Lot value (estimated)

67.140.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Two periods of 2 years

Lot: 2
Description: Funding, leasing and lifecycle management of company cars, including driver support, ordering, delivery, collection, transfers, replacement and end-of-contract activity.
Lot value (estimated)

27.900.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Two periods of 2 years

Lot: 3
Description: Incident reporting and triage, repair and recovery coordination, mobility support, claims liaison, cost control, management information and continuous improvement.
Lot value (estimated)

7.740.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Two periods of 2 years

Lot: 4
Description: Planned and reactive maintenance, repair, booking and network management, breakdown and recovery coordination, warranty management, VOR reduction and maintenance-related logistics.
Lot value (estimated)

9.090.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Two periods of 2 years

Lot: 5
Description: A single Supplier solution integrating the requirements of Lots 1 to 4, with end-to-end accountability, consolidated governance, data, reporting, logistics and performance management. PfP is considering a full turnkey solution if this proves commercially beneficial to the Group. The total value of this Lot is approximately £12,430,000.
Lot value (estimated)

0,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Two period of 2 years

Award criteria:

Name	Type	Weighting
Criterion 2	quality	60%
Criterion 1	price	40%

Languages in which tenders or requests to participate may be submitted: En