Fort Royal Community Primary School ~ Cleaning Tender

Fort Royal Community Primary School is seeking a provider of professional cleaning services to maintain its campus throughout the term and during holiday periods. The supplier will be responsible for routine morning cleaning that commences at 6:00 a.m. on term‑time and additional studies days, as well as deep‑cleaning activities during holidays when the school is closed for approximately four weeks each year. The contract, set to last three years with a possible extension, will cover a maintained special‑needs primary school in Central Worcester comprising 208 pupils, 170 staff and 25 classrooms, including specialised facilities such as a hydrotherapy pool, sensory areas and extensive outdoor learning spaces.

In addition to the standard daily schedule, the successful supplier must deliver ad‑hoc cleaning at the onset of holidays—including bin clearance and targeted cleans in key areas during Easter, summer and Christmas breaks—and work flexibly around any future holiday club or other seasonal activities. The school expects the contract to accommodate adjustments to cleaning times if a revised morning schedule is adopted, while remaining responsive to unexpected events such as staff shifts or class‐room changes across the year.

All cleaning work must be carried out using approved, environmentally friendly cleaning agents and must comply with applicable health and safety regulations.

The successful Supplier will be required to provide cleaning services for Fort Royal Community Primary School.
The annual contract value is approximately £130,000 and the initial contract term will be three years, commencing 1 April 2027 and concluding 31 March 2030. The contract will operate on a guaranteed performance basis, offering a fixed annual subsidy. There will be an option to extend for a further term of one plus one years by mutual agreement.
The school is located in Central Worcester and is a Maintained Primary special needs school with 208 pupils on roll and approximately 170 staff employed.
They are a dedicated and enthusiastic team who are committed to providing the best possible education and care for the pupils and developing independence and social awareness to prepare them for productive and successful lives. There are 25 classes and fantastic facilities, including a hydrotherapy pool, specialist sensory areas and extensive outdoor learning environments both within the school grounds and attached to individual classes. The school runs in term time, but some support staff work all year round.
Currently, the school is cleaned in the mornings prior to opening, with cleaning commencing from 6:00am during term time and on TED days. In addition, the school benefits from approximately four weeks of deep cleaning during holiday periods. Due to the morning cleaning schedule, there is a requirement for some ad hoc cleaning at the start of holiday periods (e.g. bin clearance), along with limited cleans a few times per week in key areas during the main school holidays (Easter, Summer, and Christmas).
While the school is open to reviewing cleaning times, if the morning schedule is retained, they would like these ad hoc requirements to be formally incorporated into the contract. The school also hosts a holiday club during certain school holidays, which is currently supported through ad hoc cleaning arrangements. While there are no lettings at present, the school would like flexibility within the contract to accommodate this should it change in the future.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Worcester:-School-cleaning-services./BG43V6G56D
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/BG43V6G56D

Contract location: UKG12
Communication: https://litmustms.co.uk/respond/BG43V6G56D
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-07-17T12:00:00+01:00
Submission address and any special instructions: https://litmustms.co.uk/respond/BG43V6G56D
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-12-14T23:59:59+00:00

Lot number: 1
Lot value (estimated)

650.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: 1+1 Please see PSQ Document for more information.

Award criteria:

Name	Type	Weighting
Criterion 1	quality	70%
Criterion 2	price	30%