Grant Fund Manager Dynamic Purchasing System

The Scottish Government is extending its Grant Fund Manager Dynamic Purchasing System, inviting new suppliers to join a framework that will provide ongoing grant fund management services across a range of Scottish grants. The system is intended to cover the full life‑cycle of funding streams, from pre‑award preparation and award administration to post‑award monitoring, reporting and compliance, with no requirement for current suppliers to re‑apply.

Successful participants will be expected to administer and distribute grant funds in alignment with Scottish Government policy, ensure that the full value of available funding is spent within each financial year, provide comprehensive Management Information to the Government, and maintain secure and sensitive handling of all information. Staff delivering the services must be suitably trained and qualified, with arrangements in place to meet confidentiality and data‑protection obligations. Contractual delivery will be organised through electronic ordering, invoicing and payment via PCS‑t or accepted alternative routes, and the public framework will remain open to suppliers until 8 January 2029, with call‑offs issued electronically on an as‑needed basis.

To qualify, suppliers must demonstrate recent experience by supplying two distinct grant‑management examples from the past three years, meet risk‑based insurance requirements covering Employer‑s, Public and Professional Indemnity, and comply with the Government Procurement Agreement. Each service provider must provide detailed examples in the SPD and maintain eligibility until 5 January 2029. All contract participants must also meet defined quality and price criteria, with a quality weighting of 40‑80 % and a price weighting of 20‑60 %. The core technical standard requires that service delivery is fully compliant with Scottish data‑protection and information‑security regulations.

The Scottish Government is extending a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must
complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.

Information about variants:

Variants will be accepted: No

Information about options:

Options: No

Languages in which tenders or requests to participate may be submitted:

EN

Conditions for opening of tenders:

Date: 05/01/2029

Local time: 12:00

Information about recurrence:

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Estimated timing for further notices to be published: Q2 2027

This contract is divided into lots: No

Description of the procurement:
This is an extension to the current Grant Fund Manager DPS. If you are a Supplier currently on the DPS, there is no requirement to resubmit an application. For new Suppliers please see guidance below.
The Scottish Government is looking to establish a Dynamic Purchasing System to provide grant fund manager services to a range of grants.
The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers
will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each
financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are
trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and
sensitively managed. Full detailed requirements will be contained within each call off tender documentation.
No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services.
Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds.
(PCS-T project code 25336). Please note this is an extension for new suppliers, current suppliers do not need to re-submit. The original Contract Notice can be found on Find a Tender and Public Contracts Scotland. OCID - ocds-r6ebe6-0000755309
TS/OJEU 20240117-000004 (2024/S 000-001598)
Award criteria:
Quality criterion: Quality / Weighting: 40-80%
Price / Weighting: 20-60%