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Maintenance Services
Country:
United Kingdom of Great Britain and Northern IrelandSector:
Business services: law, marketing, consulting, recruitment, printing and securityDeadline:
11 Sept 2026AI Summary
The London Universities Purchasing Consortium is launching a Framework Agreement for Maintenance Services that will enable participating UK universities to secure reliable support for the safe, efficient, and compliant operation of their buildings and estates. The Framework is designed to provide flexible access to suppliers capable of delivering a broad spectrum of building‑maintenance activities on a planned, reactive, or project basis. These activities encompass building fabric maintenance, mechanical, electrical and plumbing/Public Health (MEP) maintenance, planned preventive maintenance (PPM), reactive repairs, emergency response, and statutory compliance tasks, along with grounds and external maintenance where required.
The contract is divided into two distinct Lots. Lot 1 calls for an integrated maintenance solution covering all aspects of building care, including minor works projects under Option X27 of the NEC4 Facilities Management Contract. Lot 2 focuses exclusively on MEP systems, requiring scheduled PPM, reactive service, emergency interventions, and statutory inspections and testing specific to engineering infrastructure, while explicitly excluding fabric maintenance and unrelated minor‑works responsibilities. Call‑off contracts under either Lot will be administered using the NEC4 Facilities Management Contract, including Service Orders for routine maintenance and Project Orders for minor works.
Evaluation of bids will employ a weighted scoring system giving priority to technical quality (70 %) and, to a lesser degree, commercial price (30 %), ensuring the selection of suppliers that demonstrate the requisite expertise and value across the breadth of required maintenance services.
The contract is divided into two distinct Lots. Lot 1 calls for an integrated maintenance solution covering all aspects of building care, including minor works projects under Option X27 of the NEC4 Facilities Management Contract. Lot 2 focuses exclusively on MEP systems, requiring scheduled PPM, reactive service, emergency interventions, and statutory inspections and testing specific to engineering infrastructure, while explicitly excluding fabric maintenance and unrelated minor‑works responsibilities. Call‑off contracts under either Lot will be administered using the NEC4 Facilities Management Contract, including Service Orders for routine maintenance and Project Orders for minor works.
Evaluation of bids will employ a weighted scoring system giving priority to technical quality (70 %) and, to a lesser degree, commercial price (30 %), ensuring the selection of suppliers that demonstrate the requisite expertise and value across the breadth of required maintenance services.
Description
The London Universities Purchasing Consortium (LUPC), acting on behalf of the UK Universities Purchasing Consortia (UKUPC), is establishing a Framework Agreement for Maintenance Services. The Framework will provide Participating Institutions with access to suppliers capable of delivering a broad range of building maintenance services to support the safe, efficient and compliant operation of buildings and estates. Services may be required on a planned, reactive or project basis and include building fabric maintenance, mechanical, electrical and plumbing/public health (MEP) maintenance, planned preventative maintenance (PPM), reactive repairs, and associated maintenance activities. The Framework will also include grounds and external maintenance services and the delivery of minor works projects under the relevant Lot. The Framework is divided into two Lots: Lot 1 – Maintenance and Associated Works Lot 2 – MEP Maintenance Call-off contracts awarded under the Framework will be formed using the NEC4 Facilities Management Contract (FMC), including Service Orders for maintenance activities and, where applicable, Project Orders under Option X27 for minor works and projects.
Contract location: UK
Communication: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106036&TID100111152&B=
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-07-03T16:00:00+00:00
Submission address and any special instructions: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106036&TID100111152&B=
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-11-04T23:59:59Z
Lot number: LOT-0001
Description: A comprehensive building maintenance service covering planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory compliance activities and minor works projects. Services include fabric maintenance, mechanical, electrical and plumbing/public health (MEP) systems, and external and grounds maintenance where required. Suppliers appointed to this Lot will be capable of delivering integrated maintenance services together with Minor Works and Project Orders under Option X27 of the NEC4 Facilities Management Contract.
Lot value (estimated)
125.000.000,00 GBP excluding VAT
150.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Up to two (2) additional periods of twelve (12) months each
Lot number: LOT-0002
Description: A specialist maintenance service focused on mechanical, electrical and plumbing/public health (MEP) systems. Services include planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory inspections, testing and compliance activities relating to building engineering services and associated infrastructure. This Lot does not include responsibility for fabric maintenance or Minor Works projects unless directly associated with MEP maintenance activities.
Lot value (estimated)
125.000.000,00 GBP excluding VAT
150.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Up to two (2) additional periods of twelve (12) months each
Award criteria:
Contract location: UK
Communication: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106036&TID100111152&B=
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-07-03T16:00:00+00:00
Submission address and any special instructions: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106036&TID100111152&B=
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-11-04T23:59:59Z
Lot number: LOT-0001
Description: A comprehensive building maintenance service covering planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory compliance activities and minor works projects. Services include fabric maintenance, mechanical, electrical and plumbing/public health (MEP) systems, and external and grounds maintenance where required. Suppliers appointed to this Lot will be capable of delivering integrated maintenance services together with Minor Works and Project Orders under Option X27 of the NEC4 Facilities Management Contract.
Lot value (estimated)
125.000.000,00 GBP excluding VAT
150.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Up to two (2) additional periods of twelve (12) months each
Lot number: LOT-0002
Description: A specialist maintenance service focused on mechanical, electrical and plumbing/public health (MEP) systems. Services include planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory inspections, testing and compliance activities relating to building engineering services and associated infrastructure. This Lot does not include responsibility for fabric maintenance or Minor Works projects unless directly associated with MEP maintenance activities.
Lot value (estimated)
125.000.000,00 GBP excluding VAT
150.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Up to two (2) additional periods of twelve (12) months each
Award criteria:
| Name | Type | Weighting |
|---|---|---|
| Technical (Quality) | quality | 70% |
| Commercial (Price) | price | 30% |
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