NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

The Newark and Sherwood District Council seeks to appoint an experienced Property Safety and Compliance Check Contractor (PSCC/C) to conduct comprehensive health, safety, statutory and regulatory inspections across all domestic properties managed by the Council. Under a fully inclusive Three‑Star Contract, the selected Contractor will be responsible for the inspection, servicing, repair and ongoing operational performance of all heating and hot water systems, while also providing operational support to the Council’s Remedial Repairs and Void Management functions as required. The role requires a resident‑focused delivery model that adheres to the Council’s established access procedures and safety protocols, with a strong emphasis on quality assurance, asset longevity and evidence‑based compliance through robust reporting, digital documentation and performance management.

The engagement will be governed by the JCT Measured Term Contract 2024 Volume 2a and will commence on 1st April 2027 for an initial four‑year period, with a potential one‑year extension contingent upon satisfactory performance and alignment with the Council’s business needs. The successful Contractor must ensure compliance with all relevant legislation, industry standards, Approved Codes of Practice and manufacturer requirements, while maintaining accurate records, certifications, audit trails and digital documentation throughout the contract term.

Newark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification.
The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements.
The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets.
Further information about the work requirements can be obtained in the tender documentation within this tender pack.
Contract Term and Duration
The contract commencement date is: 1st April 2027.
The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.
Contract Terms
The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a.
Contract Value
The total contract value for this procurement is £7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation.
Procurement Procedure
Open procedure in accordance with Procurement Act 2023.
Additional Information
This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at:
http://wellandprocurement.org.uk/
Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/
Project ID: DN828631

Contract location: UKF1
Communication: https://www.eastmidstenders.org/
Enquiry deadline: 2026-10-09T12:00:00+01:00
Submission address and any special instructions: https://www.eastmidstenders.org/
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-12-01T23:59:59Z

Lot: 1
Lot value (estimated)
7.400.000,00 GBP excluding VAT
8.880.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.

Award criteria:

Name	Type	Weighting
Quality	quality	60%
Price	price	40%

Languages in which tenders or requests to participate may be submitted: En