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Pathology Storage and Scanning Solutions Tender Notice
Country:
United Kingdom of Great Britain and Northern IrelandSector:
Supporting and auxiliary transport services; travel agencies servicesDeadline:
18 Jun 2026AI Summary
Mid South Essex NHS Foundation Trust is establishing a framework agreement to procure comprehensive pathology storage, scanning, and specialized stem cell storage solutions. The framework will provide participating authorities with services that enable the physical storage, inventory management, retrieval, transportation and safe destruction of pathology samples and records, while also supporting the digital conversion of slides to Whole Slide Images and the secure management of these digital assets. In addition, the contract includes the capacity to preserve stem cells under controlled environmental conditions, ensuring compliance with all relevant biological and safety regulations.
The agreement is divided into four distinct lots. Lot 1 covers the lifecycle management of pathology samples and associated documentation, offering physical storage, retrieval, transportation, inventory control, and disposal as required. Lot 2 focuses on off‑site slide scanning, digital image retrieval, and the optional provision of virtual storage, inventory monitoring and AI‑enabled image management systems. Lot 3 is dedicated to the compliant storage, handling, transportation and destruction of stem cells with appropriate environmental safeguards. Lot 4 allows suppliers to combine one or more of the previous lots under a single, streamlined contract, providing flexibility for authorities that seek integrated solutions from a single or coordinated group of providers.
All services must meet the stringent technical specifications and standards required for clinical laboratory operations, including adherence to national biosafety protocols, temperature and humidity monitoring for sample integrity, and compliance with data protection and cybersecurity frameworks for digital pathology assets.
The agreement is divided into four distinct lots. Lot 1 covers the lifecycle management of pathology samples and associated documentation, offering physical storage, retrieval, transportation, inventory control, and disposal as required. Lot 2 focuses on off‑site slide scanning, digital image retrieval, and the optional provision of virtual storage, inventory monitoring and AI‑enabled image management systems. Lot 3 is dedicated to the compliant storage, handling, transportation and destruction of stem cells with appropriate environmental safeguards. Lot 4 allows suppliers to combine one or more of the previous lots under a single, streamlined contract, providing flexibility for authorities that seek integrated solutions from a single or coordinated group of providers.
All services must meet the stringent technical specifications and standards required for clinical laboratory operations, including adherence to national biosafety protocols, temperature and humidity monitoring for sample integrity, and compliance with data protection and cybersecurity frameworks for digital pathology assets.
Description
HealthTrust Europe is seeking to establish a framework agreement with suitably qualified providers for the provision of pathology storage, scanning, and associated management solutions, as detailed within this contract notice. The framework will support Participating Authorities by offering comprehensive services for the storage, retrieval, management, and processing of pathology materials, associated records, and digital outputs.
The Framework Agreement will be structured into four Lots, each comprising core and, where applicable, optional requirements. Suppliers may bid for one or multiple Lots, including an aggregated offering.
Lot 1: Storage, Retrieval and Management of Pathology Samples
This Lot covers physical storage and lifecycle management of pathology materials and associated documentation. Core requirements include: physical storage and management of pathology samples and records; retrieval and transportation; inventory management; and destruction of pathology samples.
Optional requirements include: provision of consumables associated with storage, handling, and transport.
Lot 2: Pathology Slide Scanning Services and Solutions
This Lot focuses on the digitisation of pathology materials and the management of resulting digital assets. Core requirements include: offsite slide scanning services to generate Whole Slide Images; electronic retrieval of digital images; and physical retrieval and transport of pathology samples. Optional requirements include: inventory management; virtual storage solutions; image management systemsand ; provision of consumables; destruction of pathology samples; and deletion of digital images and associated records.
Lot 3: Specialised Stem Cell Storage
This Lot provides specialised storage services for stem cells requiring controlled environmental conditions. Core requirements include: compliant physical storage and management of stem cells and associated records; retrieval and transportation under appropriate conditions; inventory management; and destruction of stem cells.
Lot 4: Aggregated Lot
This Lot enables suppliers to offer a combined solution across two or more of Lots 1–3 under a single agreement.
Ocid: ocds-h6vhtk-050cfd
Communication: https://healthtrusteurope.bravosolution.co.uk/web/login.shtml
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-06-08T15:00:00+01:00
Submission address and any special instructions: https://healthtrusteurope.bravosolution.co.uk/web/login.shtml
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-08-07T23:59:59+01:00
Lot number: 1
Description: Core requirements: Physical storage and management of Pathology Samples and associated records, retrieval of Pathology Samples and transportation, inventory management, destruction of Pathology Samples. Optional requirements: provision of consumables associated with the Core requirements.
Lot value (estimated)
40.000.000,00 GBP excluding VAT
48.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Lot number: 2
Description: Core requirements: Off Site Pathology slide scanning to generate Whole Slide Images, electronic retrieval services Whole Slide Images and retrieval of Pathology Samples and transportation. Optional requirements: Physical storage and management of Pathology Samples and associated records, inventory management, Virtual Storage Solutions, Image Management Systems and AI solutions, provision of consumables associated with the Core requirements, destruction of Pathology Samples, deletion of Whole Slide Images and associated records.
Lot value (estimated)
40.000.000,00 GBP excluding VAT
48.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Lot number: 3
Description: Core Requirements: Physical storage and management of stem cells in appropriate conditions and associated records, retrieval of stem cells and transportation in appropriate conditions, inventory management, destruction of stem cells.
Lot value (estimated)
8.333.333,00 GBP excluding VAT
10.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Lot number: 4
Description: Aggregation of Lot option (1-3) is designed to accommodate suppliers who can offer more than one lot service provision, combining them under a single agreement. This approach ensures that the Participating Authorities have access to a variety of services either from a single supplier or a cooperative of suppliers, enhancing the convenience and adapting a solution to their needs.
Lot value (estimated)
31.666.667,00 GBP excluding VAT
38.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Award criteria:
The Framework Agreement will be structured into four Lots, each comprising core and, where applicable, optional requirements. Suppliers may bid for one or multiple Lots, including an aggregated offering.
Lot 1: Storage, Retrieval and Management of Pathology Samples
This Lot covers physical storage and lifecycle management of pathology materials and associated documentation. Core requirements include: physical storage and management of pathology samples and records; retrieval and transportation; inventory management; and destruction of pathology samples.
Optional requirements include: provision of consumables associated with storage, handling, and transport.
Lot 2: Pathology Slide Scanning Services and Solutions
This Lot focuses on the digitisation of pathology materials and the management of resulting digital assets. Core requirements include: offsite slide scanning services to generate Whole Slide Images; electronic retrieval of digital images; and physical retrieval and transport of pathology samples. Optional requirements include: inventory management; virtual storage solutions; image management systemsand ; provision of consumables; destruction of pathology samples; and deletion of digital images and associated records.
Lot 3: Specialised Stem Cell Storage
This Lot provides specialised storage services for stem cells requiring controlled environmental conditions. Core requirements include: compliant physical storage and management of stem cells and associated records; retrieval and transportation under appropriate conditions; inventory management; and destruction of stem cells.
Lot 4: Aggregated Lot
This Lot enables suppliers to offer a combined solution across two or more of Lots 1–3 under a single agreement.
Ocid: ocds-h6vhtk-050cfd
Communication: https://healthtrusteurope.bravosolution.co.uk/web/login.shtml
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-06-08T15:00:00+01:00
Submission address and any special instructions: https://healthtrusteurope.bravosolution.co.uk/web/login.shtml
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-08-07T23:59:59+01:00
Lot number: 1
Description: Core requirements: Physical storage and management of Pathology Samples and associated records, retrieval of Pathology Samples and transportation, inventory management, destruction of Pathology Samples. Optional requirements: provision of consumables associated with the Core requirements.
Lot value (estimated)
40.000.000,00 GBP excluding VAT
48.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Lot number: 2
Description: Core requirements: Off Site Pathology slide scanning to generate Whole Slide Images, electronic retrieval services Whole Slide Images and retrieval of Pathology Samples and transportation. Optional requirements: Physical storage and management of Pathology Samples and associated records, inventory management, Virtual Storage Solutions, Image Management Systems and AI solutions, provision of consumables associated with the Core requirements, destruction of Pathology Samples, deletion of Whole Slide Images and associated records.
Lot value (estimated)
40.000.000,00 GBP excluding VAT
48.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Lot number: 3
Description: Core Requirements: Physical storage and management of stem cells in appropriate conditions and associated records, retrieval of stem cells and transportation in appropriate conditions, inventory management, destruction of stem cells.
Lot value (estimated)
8.333.333,00 GBP excluding VAT
10.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Lot number: 4
Description: Aggregation of Lot option (1-3) is designed to accommodate suppliers who can offer more than one lot service provision, combining them under a single agreement. This approach ensures that the Participating Authorities have access to a variety of services either from a single supplier or a cooperative of suppliers, enhancing the convenience and adapting a solution to their needs.
Lot value (estimated)
31.666.667,00 GBP excluding VAT
38.000.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: Commencement Date of first Framework. Duration of first framework: 2 years. Re-opening of first framework to Tenderers 6 months before expiry. Second framework commencement and duration: 3 years. Re-opening of second framework to Tenderers 6 months before expiry. Third framework commencement and duration: 3 years HTE reserves the right to extend each of the frameworks above by a further 12 months in line with section 49 of the Procurement Act. The maximum period of the Framework shall be 8 years including any extension options that have been applied.
Award criteria:
| Name | Type | Weighting |
|---|---|---|
| Technical (Including 10% Social Value) | quality | 70% |
| Commercial | cost | 30% |
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