Provision of a Recycling and Haulage Service for Dry Mixed Recyclable (DMR) Waste Materials

Caerphilly County Borough Council is seeking to establish a two‑year framework, extendable for an additional 24 months, for the provision of a recycling and haulage service dedicated to dry mixed recyclable (DMR) waste materials. The arrangement will enable the Authority to secure access to suitably licensed and operational facilities capable of delivering a reliable, efficient, and high‑quality service for the processing and recycling of DMR waste, thereby supporting Welsh Government statutory recycling and landfill diversion targets. The Council estimates the annual turnover of DMR waste to be between 16,000 and 18,000 tonnes, a figure that aligns with the 15,635 tonnes recycled in 2024/25 including glass.

Bidders will be evaluated on a two‑stage process, beginning with the Welsh Procurement Specific Questionnaire and culminating in a pricing assessment of the Schedule of Rates. Successful contractors will be required to achieve a minimum recycling rate of 80 % while diverting 100 % of the waste from landfill, and, where possible, assist the Council in reaching the higher statutory targets set by Welsh Government. The contract emphasizes the need for licensed, operational facilities and the capacity to meet the specified recycling and diversion benchmarks.

Caerphilly County Borough Council is seeking to establish a Framework for the provision of a Recycling and Haulage Service for Dry Mixed Recyclable (DMR) Waste Materials. The framework will secure access to suitably licensed and operational facilities capable of delivering a reliable, efficient, and high-quality service for the processing and recycling of DMR waste. A key objective of this framework is to support the Authority in meeting Welsh Government statutory recycling and landfill diversion targets, while promoting sustainable waste management practices. Currently, the projected volume is estimated to be 16,000 to 18,000 tonnes per annum, and the Framework will enable the Council to work collaboratively with contractors to optimise environmental performance, improve recovery outcomes, and ensure service resilience.
This procurement process is being undertaken in accordance with the Open Procedure as set out within The Procurement Act 2023.
The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.
The Council does not bind itself to any fixed quantity of waste. However, for information purposes, and to assist Contractor(s) in establishing tender rates, the Council are currently projecting handling approximately 16,000 to 18,000 tonnes per annum for dry mixed recyclables. The total DMR recycling figure for 2024/25 was approximately 15,635 tonnes including glass.
The successful Contractor(s) will be required to provide the services as set out in this Procurement Document which will include a minimum 80% recycling with 100% diversion from landfill requirement. Contractor(s) should note that the Council is aiming to strive for a minimum 80% recycling rate, with incentives to deliver higher level recovery rates. Thereby the Contractor(s) should wherever possible assist the Authority to attain the higher-level statutory targets set by Welsh Government.
Bidders are required to complete the following documents which have been provided as part of the Tender Documents:
• Schedule of Rates (Appendix 7)
• TOMs Response Document (Appendix 11)
• Health & Safety Documentation
Bidder's tender submissions will be evaluated in accordance with the Award Criteria. The Framework will be awarded to Bidder(s) who is considered to have submitted the Most Advantageous Tender according to the Price and Mandatory Questions (Pass/Fail) aspects of the submitted Tender.
This procurement will be evaluated as a two-stage process:
Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”).
Stage Two - The second stage of the evaluation process will consist of the Award Criteria.
Following confirmation that the evaluation requirements of Stage One have been met, Bidders will proceed to Stage Two of the evaluation process. This stage consists of the Project Team evaluating the Bidder’s response to the Schedule of Rates (100% weighting).
Your response to this tender must be submitted via Proactis within the Opportunity RQST14648. Proactis can be accessed through this website: https://supplierlive.proactisp2p.com

Contract location: UKL16
Communication: https://supplierlive.proactisp2p.com/
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-08-12T23:59:00+01:00
Submission address and any special instructions: https://supplierlive.proactisp2p.com/
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-09-17T23:59:59+01:00

Lot number: 1
Lot value (estimated)
2.000.000,00 GBP excluding VAT
2.400.000,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: The framework includes an option to extend for a further period of up to twenty-four (24) months.

Award criteria:

Name	Type	Weighting
Schedule of Rates	price	100%