Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland)

PfH Members are seeking contractors to deliver specialist works through a Dynamic Purchasing System (DPS). The scope of work encompasses responsive repairs, refurbishment projects, and planned/preventative maintenance across various trades. This may include but is not limited to electrical repairs, void properties, and multi-trade assignments.

The DPS will be operational for an initial period of four years, with the possibility of extension for up to three additional years. A minimum of five contractors will be invited to participate in the DPS throughout its duration. To ensure quality and safety, contractors must meet specific suitability criteria. This includes holding relevant industry accreditations (e.g., NICEIC for electrical work), demonstrating a stable financial standing with a minimum of two years of audited accounts, and possessing adequate insurance coverage (at least £5 million for both employers' liability and public liability).

Furthermore, contractors are required to showcase proven experience in delivering similar services and maintain a documented Health and Safety policy endorsed by senior management. The procurement process does not accept alternative proposals or include any options within the contract scope.

Procurement for Housing wish to establish a DPS for the delivery of responsive repairs, voids and multi trade project works for PfH Members throughout West Central Scotland. It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years. The estimated value is based on the maximum seven-year period.
The opportunity has been divided into six categories as follows:
1. Joinery Repairs
2. Electrical Repairs
3. Plumbing Repairs
4. Voids and Multi Trade Work
5. Out of Hours
6. Specialist Works
Organisations can apply to become qualified suppliers in one or more lots.
iFlair is a consortium of housing associations in Inverclyde, East Renfrewshire and Renfrewshire. It is envisaged that member’s will utilise this DPS for the procurement of contracts to deliver the services defined above based on their individual and/or joint requirements. At the invitation to tender stage PfH Members will define the requirements including tender requirements and specification, delivery model, pricing model and form of contract.

Information about variants:

Variants will be accepted: No

Information about options:

Options: No

Languages in which tenders or requests to participate may be submitted:

EN

Information about recurrence:

This is a recurrent procurement: No

This dynamic purchasing system (“DPS”) may be used by any contracting authority listed in or referred to in the Find a Tender Service notice.

This includes:

This contract is divided into lots: Yes

Lot 1:
Joinery Repairs
Description of the procurement:
Delivery of responsive joinery repairs and/or joinery refurbishment works and related planned preventative works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
Place of performance:
NUTS code:
UKM8
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Lot 2:
Electrical Repairs
Description of the procurement:
Delivery of responsive electrical repairs and/or electrical refurbishment works and related planned preventative works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
Place of performance:
NUTS code:
UKM8
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Lot 3:
Plumbing Repairs
Description of the procurement:
Delivery of responsive plumbing repairs and/or plumbing refurbishment works and related planned preventative works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
Place of performance:
NUTS code:
UKM8
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Lot 4:
Voids and Multi Trade Work
Description of the procurement:
Delivery of voids and associated refurbishment and/or minor project works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering voids on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
Place of performance:
NUTS code:
UKM8
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Lot 5:
Out of Hours
Description of the procurement:
Delivery of emergency responsive repairs requirements for all trades outside of standard working hours on a 365 basis.
Qualified Contractors may be required to provide out of hours call handling and repairs diagnostics.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
Place of performance:
NUTS code:
UKM8
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Lot 6:
Specialist Works
Description of the procurement:
Delivery of specialist responsive repairs, refurbishment works and planned/preventative maintenance works.
Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering relevant repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling.
The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.
Place of performance:
NUTS code:
UKM8
Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.