Robert May's School ~ Cleaning Tender

Robert May’s School, an Academy located in Odiham, Hampshire, seeks a supplier to provide comprehensive cleaning services across its seven‑building site, which covers approximately 8,748 square metres. The contract will span three years, commencing 1 January 2027 and concluding 31 December 2029, and will support the school’s calendar of 190 instructional days within a 195‑day academic year, including five days for staff professional development. The cleaning contract must address a range of specialist areas—including classrooms, offices, a sports hall, gym, drama studio, dining hall, and main hall—while maintaining an overall high standard of hygiene and appearance for the 1,350 students and 175 teaching and support staff that the school serves.

The successful contractor will be required to demonstrate robust local resources, comprehensive labour coverage, and a proven methodology for sustaining cleanliness standards across the school’s diverse facilities. Particular emphasis will be placed on meeting the performance criteria set by the Academy management team, with a clear evidence of how staff resources and cleaning operations will be delivered consistently over the contract period. All cleaning services must comply with the school's health and safety standards and achieve the performance criteria set by the Academy management team.

Robert May’s School is located in Odiham, Hampshire and in May 2012, the School became an Academy. The school is proud of its heritage and has been serving the local community since 1694.There is a strong ethos of mutual respect and appreciation of hard work, characterised by an unfailing belief that all students can succeed in their chosen paths and are capable of achieving excellence every day in whatever they do.
The successful supplier will be required to provide cleaning services for Robert May’s School. The school has 1350 students on roll and 175 teaching and support staff.
The contract being tendered is for three years in duration from 1 January 2027 to 31 December 2029. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the School, which currently comprises 7 buildings over a fairly compact site – mainly classrooms and offices with a few specialist areas including a sports hall, gym, drama studio, dining hall and a main hall.
Contract cleaning areas of the school is 8747.62 sqm2.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is: -
2025/26 £164,370.48
Robert May’s School expects the successful contractor to provide and maintain the level and standard of cleaning. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the Academy management team. Labour resource and relief cover is very important for meeting the performance criteria of this contract. The school expects the successful tenderer to evidence, through their bid, how they shall ensure staff resources and cleaning standards will be delivered.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Odiham:-School-cleaning-services./2BQ9G3XEGF
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/2BQ9G3XEGF

Contract location: UKD3
Communication: https://litmustms.co.uk/respond/2BQ9G3XEGF
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-08-28T12:00:00+01:00
Submission address and any special instructions: https://litmustms.co.uk/respond/2BQ9G3XEGF
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-11-16T23:59:59+00:00

Lot number: 1
Lot value (estimated)

493.110,00 GBP including VAT

Award criteria:

Name	Type	Weighting
Criterion 1	quality	70%
Criterion 2	price	30%