Weydon Multi Academy Trust ~ Cleaning tender

Weydon Multi Academy Trust is seeking a professional cleaning partner to deliver comprehensive sanitation services across its network of 18 schools and a sixth‑form college in Surrey and North Hampshire, following the merger with The Prospect Trust. The contract, which will commence on 1 November 2026 and run for three years with two optional one‑year extensions, requires routine cleaning while schools are in session and periodic or deep cleansing activities to maintain the high standards that underpin the Trust’s vision of exceptional learning environments. The successful contractor will be expected to work closely with the Trust’s business, operations and premises teams, developing and monitoring key performance indicators and proactively proposing innovations that improve both aesthetic quality and environmental sustainability.

The procurement is framed as a Guaranteed Performance Contract, whereby the selected provider will deliver all required cleaning duties at a fixed annual cost, ensuring predictable service levels and financial clarity for the Trust. A partnership approach is emphasized, inviting the contractor to share best practice and technology solutions that enhance efficiency and strengthen relationships with senior school staff. The services will be evaluated primarily on quality (70 % weighting) with price accounting for the remaining 30 %, and must comply with all applicable health, safety and environmental regulations.

WMAT is a multi-academy trust currently comprising 18 schools/college in the Surrey and North Hampshire area. The Trust was formed in 2017 and currently includes a Sixth Form college, 7 secondary schools, 5 special needs schools and 5 primary schools. The Trust has recently expanded following the merger with The Prospect Trust on 1st April 2026. It is our intention that as existing contracts come to an end, any new schools will join one of the two Trust contract with an aligned contract end date.
A key element of WMAT’s vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain ‘exceptional learning environments’. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools.
Importantly, we value developing ‘partnerships’ with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; ‘Stronger Together’. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things – we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. ‘Restlessness in the pursuit of better’. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals.
The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3 + 1 + 1 year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.11.26, with any additional schools joining as their contracts end.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Farnham:-School-cleaning-services./3K5NE458PY
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/3K5NE458PY

Contract location: UKJ2
Communication: https://litmustms.co.uk/respond/3K5NE458PY
Languages in which tenders or requests to participate may be submitted: En
Enquiry deadline: 2026-05-15T12:00:00+01:00
Submission address and any special instructions: https://litmustms.co.uk/respond/3K5NE458PY
Tenders may be submitted electronically: allowed
Award decision date (estimated): 2026-09-21T23:59:59+01:00

Lot number: 1
Lot value (estimated)

5.908.660,00 GBP including VAT
This contract is subject to renewal: Yes
Description of renewals: 3+1+1 Please see PSQ Document for more information.

Award criteria:

Name	Type	Weighting
Criterion 1	quality	70%
Criterion 2	price	30%