YPO - 000879 FM Services - Building in Use Support Services

YPO is establishing a Dynamic Purchasing System (DPS) to secure a portfolio of Building in Use Support Services that will support the operation of its UK‑based facilities, including its wholly owned subsidiaries and associated organisations. The DPS is a recurrent procurement mechanism designed to provide a flexible, ongoing supply of a comprehensive range of services required when a building is occupied, with the potential for renewal ten years from the initial contract commence date.

The DPS will cover nine distinct lots. Lot 1 concerns the provision of materials, staff and infrastructure for the preparation and supply of food and drinks on premises. Lot 2 focuses on cleaning services, requiring suitable materials and personnel to maintain building cleanliness. Lot 3 delivers security and front‑of‑house reception duties through deployment of staff and necessary infrastructure. Lot 4 supplies CCTV for customer or supplier monitoring, either on site or remotely. Lot 5 covers car‑park management, including access control, cash collection, vehicle issuance, penalty enforcement and vehicle removal. Lot 6, mobile patrols and key‑holding services, involves staff and vehicles for mobile security patrols and out‑of‑hours access control. Lot 7 provides food‑inspection and hygiene services, including reporting and options for corrective action. Lot 8 manages the removal and disposal of waste products, confidential materials, and provides legal certification of disposal. Lot 9 acts as a cumulative service, managing the client’s entire needs within premises or other designated locations, incorporating elements of the previous schedules and any additional requirements.

All contracted services must be fully compatible with the DPS procurement framework and meet the applicable UK health, safety, security, data protection and environmental standards.

YPO are looking for providers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of FM Services — Building in Use Support Services. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies. This is an FM service provision for support services when a building is occupied.

Ocid: ocds-h6vhtk-050109
Contract location: UK
Communication: https://procontract.due-north.com/register?ReadForm
Languages in which tenders or requests to participate may be submitted: En
This is a recurrent procurement: Yes
Submission address and any special instructions: https://procontract.due-north.com/register?ReadForm

Lot number: 1
Description: Provision of materials, staff and or infrastructure to serve of food and drinks.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 2
Description: Provision of materials, staff and or infrastructure to carryout cleaning services.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 3
Description: Provision of staff and or infrastructure to provide security services and front of house reception duties.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 4
Description: Provision of staff and or infrastructure to provide CCTV for customer monitoring or supplier monitoring either on site or remotely.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 5
Description: Provision of staff and or infrastructure to provide car park management including access control, cash collection and management of vehicles including issuing of penalties and removal of vehicles.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 6
Description: Provision of staff and vehicles to carryout mobile patrols of premises and provide key holding service for out of hours access.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 7
Description: Provide food inspection hygiene services and report on findings with options for corrections of any identified issues.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 8
Description: Provide staff and or infrastructure for the management and removal of waste products or materials including confidential waste and provide certification of its legal disposal.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed

Lot number: 9
Description: Provide staff and or infrastructure to manage the entire needs of the customer within their premises or other locations as required: to include elements of the above schedule but not limited to these.
This contract is subject to renewal: Yes
Description of renewals: Potential that the DPS may be renewed in 10 years from the commencement date.
Information about options. Options: No
Variants will be accepted: not allowed