YPO - 001117 Fleet Management DPS

YPO has established a Dynamic Purchasing System (DPS) to centralise the procurement of comprehensive fleet‑management solutions for itself and all of its wholly owned subsidiaries. The DPS is designed to deliver both technology platforms and operational services that enhance the efficiency, safety, and sustainability of its vehicle fleet. By consolidating procurement under a single contractual framework, YPO can maintain consistent standards while meeting the evolving needs of diverse public sector organisations.

Key components of the DPS include cloud‑based route and transport planning tools that automatically optimise travel distance and adjust priorities in real time; driver‑risk management systems that provide continuous monitoring of driver performance; and vehicle‑asset management solutions that track temperature, inspections, compliance, and service planning. Operational support extends to supply‑chain logistics, van stock management, and the provision of emergency roadside recovery services available 24 hours a day throughout the year. Additional requirements cover the installation of compliant wash bays, the management of parking‑and‑ticket‑notice (PCN) processing, the application and maintenance of vehicle livery with guaranteed durability, and a range of driver and vehicle safety training courses. Disposal services for de‑commissioned vehicles and related accessories are also included.

All technology solutions supplied under the DPS must be cloud‑based unless otherwise requested by the contracting authority, ensuring real‑time data sharing and scalability across the fleet.

YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Fleet Management. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies.

Ocid: ocds-h6vhtk-032b16
Contract location: UK
Communication: https://procontract.due-north.com/
Languages in which tenders or requests to participate may be submitted: En
This is a recurrent procurement: Yes
Submission address and any special instructions: https://procontract.due-north.com/

Lot number: 1
Description: The supplier must be able to supply, implement and support a suitable Route and Transport Planning Solution with aim to improve the contracting authorites optimisation. The solution should be cloud based unless otherwise requested by the customer. The solution should automatically generate a route plan, optimise travel distance, and provide a timeframe for delivery/arrival. Within this, tasks and priorities must be amendable whilst ‘on route’.
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 2
Description: The supplier must be able to supply, implement and support a suitable Driver Risk Management system. The solution should be cloud based unless otherwise requested by the customer.
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 3
Description: Day to Day supply chain management, distribution and delivery. • Stores management and logistics – receiving, protecting/monitoring, issuing, and replenishing materials and planning and controlling the movement of materials. • Product selection – evaluating and selecting the most suitable products for the stores • Van stock: including imprest van stock plus lock boxes. Receiving, protecting/monitoring, issuing, and replenishing materials for each van to enable employees to carry out their roles. • Delivery to operative either to van or designated site • Out of hours (emergency services) service – service and specific hours to be specified by each customer at further competition stage. • Collection of parts/stock by operatives as and when required – auditing stock
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 4
Description: Part I: Provision of Service Part II: Provision of Site and Services Part III: Provision of Vehicles/Equipment Part IV: Operatives Part V: Provision of Ancillary and Support Services
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 5
Description: Provision of Service Provision of Site and Services Operatives Provision of Ancillary and Support Services
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 6
Description: This category is to provide disposal services for vehicles and vehicle related accessories.
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 7
Description: The supplier must be able to supply, implement and support a suitable Vehicle Asset Management System. The solution should be cloud based unless otherwise requested by the customer. The system must meet customer requirements, which may include: - Driver identification - Temperature monitoring - Vehicle inspection services - Compliance audits - MOT and service preparation and planning - Repair centre management - Supply chain management
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 8
Description: The supplier must be able to install a wash bay at the location requested by the Contracting Authority. The supplier must provide a wash bay area that includes: - A variety of volumes and pressures - A wash system built to the height and length as requested by the customer. - Hot and cold temperatures - Lance / brush options - System servicing - Sufficient drainage in line with government regulation - Full compliance with site specifications and standards
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 9
Description: The supplier is to provide a nationwide service that includes home start and roadside recover in the event of a breakdown. The service must be available to the contracting authority 24/7 (00:00am - 23:59pm 365 days per year).
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 10
Description: PCN Management: The supplier will be responsible for managing all costs associated with PCN and reducing PCNs. Driving Licence Checks: The supplier should provide a system that authorises all driving licences. The solution should be cloud based unless otherwise requested by the customer.
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 11
Description: The supplier is responsible for the supply, application and removal of vehicle livery as determined by the contracting authority. The supplier should be able to facilitate full and partial wraps of vinyl lettering and design on types of fleet. The supplier must have a consultation with the customer to understand the requirements, volume and timescales. Suppliers may be able to provide other types of livery, including but not limited to magnetic (removable) livery. The supplier must have a 3-year lifespan guarantee, unless agreed otherwise with the contracting authority. Any flaws in livery within the guarantee period must be rectified by the supplier where the damage isn’t at the fault of the customer. The customer should have a single point of contact throughout the lifetime of the contract.
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed

Lot number: 12
Description: Training that falls within this category including (but not limited to) courses such as: - Basic Driver Assessment – Car, Van or SUV - Commercial Vehicles - 4x4 Off Road - 4x4 Off Road Refresher - Advanced Driver Assessment - Initial Course - Refresher Course - Basic Motorcyclist - Advanced Motorcyclist - Initial Course - Refresher Course - Standard Driver Assessment - Initial Course - Refresher Course - Standard Motorcyclist Assessment - Motorcycle Escort - Initial Course - Refresher Course - Speed Awareness
This contract is subject to renewal: Yes
Description of renewals: There is a possibility that this DPS will be renewed after 7.5 years of the commencement date.
Information about options. Options: Yes
Variants will be accepted: not allowed